1. Human Resources 

• Support the HR Manager in payroll processing, taxes and benefits administration, 

• Assist in performance management and employee development initiatives. 

• Provide capacity building for HR team and identify training opportunities. 

• Conduct regular visits to offices and engage with staff. 

• Ensure consistent communication across all staff. 

• Support HR Manager in implementation of the Code of Conduct, National Staff Handbook, and Duty of Care policies. 

• Support management in HR policies implementation, labor laws, and employee relations. 

2. Capacity Building 

• Conduct training needs assessments across departments. 

• Develop annual capacity-building plans aligned with organizational goals. 

• under the supervision of HRM, Senior HR and CB officer works on the implementation and follow-up of the approved capacity-building plan 

• Responsible for maintaining all documents and follow-up related to the Plan. Includes, but is not limited to: 

o Oversees the collection of data from probation evaluations and performance evaluations into the needs assessment; 

o Ensures that the Capacity Building Plan is completed and reviewed on a regular basis and that all action points are documented and followed up on; Negotiate with external providers necessary training, follow up on the procurement, and negotiations with the providers 

• Support the finance department while arranging payments to the suppliers/providers by providing full supporting documentation (payment requests, invoices, attendance sheets, etc) 

• Archive training certificates 

• Provides regular reports to HRM on the completion status of mandatory e-learning courses and sends reminders to those who have not completed the courses; 

• In charge of Internal Talents Mapping and creation of effective system of using internal resources for capacity development of PIN colleagues; 

• Ensures all training documents, including attendance sheets, are completed and archived in line with organizational requirements 

• Design and deliver training programs, workshops, and coaching sessions. 

• Monitor and evaluate the effectiveness of training initiatives. 

• In charge of coordination of regular induction sessions for both national and expatriate staff; 

3. Recruitment 

• Lead recruitment processes as assigned by the HR Manager. 

• Ensure transparent and compliant recruitment procedures in line with SOPs. 

4. HR Administration 

• Support contracted lawyers in all administrative tasks related to social security, taxes and labor law implications and requirements 

• Support in archiving of all HR-related documentation (soft and hard copies).

 • Support HR team with staff contracts and amendments, ensuring timely preparation and proper archiving in ELO and Navision. 

• Ensure use of updated templates provided by the legal department and coordinate as needed. 

• Maintain accurate HR data and support HR team in preparing HR samples for audits. 

• Keep HR databases, recruitment trackers, phone trees, and contact lists updated. 

• Ensure regular staff evaluations are conducted and that bonuses and development tools are applied per HR guidelines. 

• Track evaluation timelines and notify management when evaluations (including End of probation Evaluations) are due.

 5. HRIS Management 

• Ensure employee data in the HR Information System (HRIS) is regularly updated. 

• Maintain data accuracy and timely entry of employment changes and personal details. 

6. Compliance & Policy Implementation 

• Ensure HR practices comply with labor law and internal policies. 

• Assist in developing and updating HR policies and procedures. 

• Address employee relations issues and escalate complex cases to the HR Manager. 

• Prepare and submit regular HR and other relevant reports required as per the Labor Law. 

• Monitor HR procedures and recommend improvements.