آخر اعلانات الوظائف

Accounting:

The FM is ultimately responsible for country programme accounting, project finance management and reporting, end year closing and statutory audit.

•      In the field of country programme accounting, the FM is responsible for establishing sufficient capacities to guarantee accounting data quality as required by PIN internal rules and legislation (local accounting standards as well as Czech accounting standards);

•      checks accounting data on a regular basis;

•      coordinates the whole process of financial end year closing at the country programme level, and is responsible for complying with PIN end year closing schedule deadlines;

•      in the field of finance project management and reporting, the FM is responsible for timely and correct entry of all accounting documents and data into PIN accounting as necessary for project reports, timely financial reports availability and for availability of other financial documentation (as per donor or audit requirements), and is responsible for compliance of financial reports and accounting data;

•      during the HQ statutory financial audit, the FM cooperates with HQ coordinates and monitor the collect of the documentation and information required by the auditors.

•      The Finance manager is responsible for initiating, advising, monitoring the preparation, submission and potentially audit of the local statutory financial report due to local authorities in collaboration with liaison and the statutory accountant/auditor

      II.         Compliance & Audit:

The FM is responsible for compliance with internal procedures, donors´ rules and Country specific regulations and legal framework.

•    The FM has a sound knowledge of administrative standards and procedures;

•    Is responsible for setting up financial and administrative systems and procedures compliant with internal requirements as well as country specific regulations, and staff´s adherence to them;

•    Is familiar with donors´ fin/admin regulations and provides support in this field to other country programme members;

•    Ensures that donors´ rules are complied with;

•    coordinates the collect and review of the documentation for in-country audits  (sample supporting documentation as well as other requested documents for statutory and project audits) and will be supporting the audits performed at HQ (projects and statutory audits).

•    be the focal point for auditors for in-country audits and follow up on their queries

•    Follow up on implementation of the recommendations related to project financial management, shared costs management, etc

III.  Country Programme Economics

The FM is responsible for annual country programme budget, operations (shared) costs management, financial tools management, and cash flow.

•    The FM prepares and updates country programme overall budget in collaboration with the operations director or the head of system and operations;

•    is responsible for annual mission wide budget preparation thru the FALCO files updates or any  other tool PIN may use in future

•    optimizes the allocation of costs on the projects in order to maximize the coverage of the  operations costs;

•    monitors and notifies HQ about crucial operations costs misbalance as compared to the total country programme budget

•    ensures correct use of financial systems (Navision, ELO, budget monitoring tools etc.) and provides training and support to other country programme members

•    prepares financial and economic overviews and interprets economic data for country programme and programme management teams;

IV.        Project Finance Management

The FM is responsible for budgeting, reporting and gives methodological support to programme staff.

•      leads the process of proposal budgeting: prepares the DOH budget frame (direct, operational, HQ costs split), shares the detailed budget files with the teams to fill-in in time and in desired format, reviews the inputs from the teams and provide feedback to stay within the targeted DOH as much as possible, insert the support/operational/indirect costs in the budget, coordinates with partners to give them the template to fill and follow up on their budget preparation and submission. Consolidates the overall budget and submit to grants or donor

•      ensures there are sufficient financial reserves budgeted to cover potential financial risks during project implementation;

•      calculates ratio of direct, operational, HQ, and expatriate-related costs (DOHE);

•      ensures that data is correctly transformed into budget and reporting formats required by donors.

•      is responsible for adherence to finance reporting deadlines

•      is responsible for financial data completeness and correctness before the start of financial report drawing and in case of discrepancies, coordinates with HQ and ensures remedy;

•      coordinates financial and administrative project management with ProgMs and ProjMs by ensuring each project has a budget follow up file updated every month, that the staff and support costs are properly forecast in each project, that the program team updates their program forecast on a monthly basis.

•      Cash flow management: ensures timely instalment request and timely donors´ instalments to PIN, compiles and submits mission fund request to HQ based on the latest forecasted need for cash

V.   Human Resources & Capacity Development

•      The FM acts as a team manager and is responsible for adherence to Human Resources (HR) procedures and for capacity development.

•      The FM ensures adequate team size and composition; initiates and follows up with the team recruitments, contracts renewals, performance evaluations

•      manages team in compliance with PIN RDD HR procedures (recruitment, induction, evaluation etc.);

•      in compliance with RDD HR strategy, the FM continually develops and boosts his/her team capacity;

•      contributes to the creation of country programme HR rules and procedures in compliance with general RDD HR manuals. 

VI.  Internal Communication

The FM actively contributes to the mission coordination meetings and calls in coordination with his line manager.

VII. Document Circulation and Archiving

The FM is responsible for accounting and other financial documentation.

•    If country programme has no separate position for the HoSO, the FM takes part in setting up the overall country programme archiving system and provides methodical guidance in this field to other country programme colleagues;

•    is responsible for country programme accounting and other finance-related documents correct physical as well as electronic archiving (in compliance with internal rules and local rules, if there is any specific regulation in this field). And fulfils any other tasks as required.

VIII.            PIN Representation

The Finance Manager may be asked to represent PIN in front of banks, local authorities, local statutory accountant, auditors.

IX.  Other

•    Process approvals as per FO SYR000 role in ELO.

•    Other tasks assigned by employee’s Line Manager corresponding to actual needs of the mission, programs, and projects.

•    Understand and adhere to the mission’s National Staff Handbook, PIN Code of Conduct, PIN Key Policies and relevant guidelines.

·      University degree in Finance, Accounting, Economics, Business Administration, or a related field.

·      Professional finance or accounting certifications are an asset.

·      Minimum five (5) years of relevant experience in finance and accounting.

·      Minimum one (1) year of experience supervising finance staff.

·      Previous experience with NGOs, humanitarian organizations, UN agencies, or donor-funded projects is preferred.

·      Experience in budgeting, financial planning, forecasting, cash flow management, donor reporting, and audit coordination.

·      Familiarity with donor regulations and compliance requirements.

·      Technical Competencies

The candidate should possess:

·      Strong knowledge of accounting principles, financial controls, and financial management systems.

·      Advanced proficiency in Microsoft Excel and computerized accounting systems; experience with ERP systems, Navision, or ELO is an advantage.

·      Experience managing multi-project budgets and preparing financial reports.

·      Ability to ensure compliance with organizational procedures, donor requirements, and local regulations.

·      Capacity to identify financial risks and implement mitigation measures.

·      Knowledge of financial planning, cash forecasting, cost allocation, and statutory reporting requirements.

·      Strong document management and archiving practices ensuring audit readiness.

·      Leadership and Communication

The Finance Manager should demonstrate:

·      Proven leadership and team management skills.

·      Experience recruiting, mentoring, and developing staff.

·      Strong organizational and prioritization skills.

·      Ability to provide technical guidance to finance and programme teams.

·      Excellent communication and coordination skills with internal and external stakeholders.

·      Ability to communicate financial information clearly and support strategic decision-making.

·      Languages

·      Fluency in English, written and spoken.

·      Fluency in Arabic, written and spoken.

·      Personal Attributes

·      Candidates should demonstrate integrity, accountability, professionalism, analytical thinking, attention to detail, adaptability, and the ability to work under pressure while meeting deadlines.

Preferred Qualifications

·      Preference will be given to candidates with previous experience in Syria or the Syrian humanitarian response, experience managing large donor-funded portfolios, familiarity with People in Need (PIN) systems and procedures, and experience supporting donor or statutory audits.