Reporting to the Syria Logistics Manager and in collaboration with the Hub Manager, the Field/Hub Logistics Supervisor ensures the efficient management of logistical resources for the hub for which s/he is responsible. S/he is the logistics focal point for the Syria Logistics Manager and the Hub Manager and as such informs him/her of any problems and suggests solutions within his/her scope of responsibility. S/he participates actively in the phased reorganization of HI in the field as part of the ROOTS project. S/he is a key player in the rollout and implementation of HI’s logistics standards in the hub for which s/he is responsible, consisting in a reworking of the positioning of logistics at HI and the assertion of the principle of the professional channel.

1. Strategy and Steering

Steers logistics strategy and functioning through the active promotion of HI’s institutional policy and the optimisation of our resources

• STRATOP: contributes towards the drafting, revision and implementation of operational strategy (StratOp) within his/her scope of responsibility including the annual planning of its implementation.
• RISKS: produces and updates the risk map covering his/her scope of responsibility; proposes and
• implements risk mitigation measures.
• INCIDENTS: contributes to incident reporting within his/her scope of responsibility.
• REPRESENTATION: represents HI externally on logistics matters concerning his/her hub area (e.g. forums, operational and strategic alliances); ensures the development of local partnerships necessary to the development of his/her scope of activity.

1. Standards and Accountability

• STANDARDS: ensures respect and application of HI standards for the whole of his/her professional sector,
• with regard to policy, processes and tools on his/her scope of activity.
• INTERNAL CONTROL: oversees internal control for his/her whole area of responsibility.
• ACCOUNTABILITY: guarantees compliance with and application of institutional donor rules on all the projects implemented within his/her scope of responsibility.

1. Management

• Fosters a team spirit and team works to ensure the necessary synergies within the department.
• Encourages the exchange of practices within and between divisions / missions if applicable.
• Contributes towards the professional development of his/her team members: sets individual objectives, ensures that the know-how and motivations of his/her staff meet the organization's needs.
• Contributes towards the professional capacities of partners under s/he scope of work and area of implementation.
• Insure individual and collective coordination and recognition of its team; insure regular follow up of the logistics team on their responsibilities and accountability towards operations.
• Develop and include in annual planning the environmental agenda e.g. recycling, energy, water reduction etc. and support / guide referent managers to drive down carbon emissions and create sustainable working
• environment.
• Develops his/her staff‘s ability to work autonomously.

1. Operational Logistics Management

   1. Diagnosis phase – Context analysis:

• Identifies regulatory requirements (donors, transport, customs, etc.) in collaboration with the Syria Logistics Manager.
• Analyses the logistical context of the hub (Logistics Capacity Assessment, Logistical issues chart).
• Deployment of logistics standards and LINK in the hub and ensure the timely diffusion of the information with Syria Logistics Manager.

  1. 4.2 Design phase – Resources planning:

• Designs an adapted logistics chain for each project (costs, quality, and lead times); contributes towards the development of the project’s activities timeline.
• Helps define the material resources needed to ensure the feasibility of the project.
• Defines the impact of project requirements on the budget; Anticipates derogations.
• Structures the human resources concerned by logistics.

  1. 4.3 Launch phase – Supply planning:

• Define the supply plan needed to ensure smooth implementation of the projects.
• Control that the means necessary for the movement of goods over the project have been planned.
• Ensures smooth coordination with the program, finance and management department at the hub level to ensure that partners are able to deliver goods and respond to the project’s needs.

  1. 4.4 Implementation phase - Coordination:

• Ensure the implementation of the defined supply plan.
• Adjust/ Update the supply plan in real-time, and share updated data for project review.
• Develops and updates all Logistics and supply monitoring tools as per HI directives

  1. 4.5 Closure phase: Guarantee the effective follow up on:

• Managing the archives as per adopted archiving procedure;
• Propose/draft the return/donation of equipment plan;
• Taking part in the preparation of donor reports;
• Managing facility, supply contracts closures, notifications and reporting. 

1. Emergency Preparedness and Response

Is responsible for providing appropriate support to emergency responses occurring within his/her geographical scope

• Takes part in analyzing the capacity of logistics team both at the hub and the partners’ level to respond to project implementation and emergencies;
• Contributes towards identifying preparedness measures in liaison with the Syria Logistics Manager; implements these measures;
• In the event of an emergency response, propose mobilization and adaptations of his/her department and its processes: size of the team, line-management, coordination and communication mechanisms, ARCI, reporting, etc.;
• Strengthens external coordination with colleagues from other organizations.

1. Professional Channel Development

• Contributes towards the professional development of the logistics sector globally (community of practice);
• Embodies and transmits HI’s values, ensures respect of its code of conduct and institutional policies and is vigilant with regard to expected attitudes and individual and collective behaviors.