The applicability of each duty and responsibility may vary depending on (1) the country program projects implementation

and (2) its staffing management.

The country program projects implementation could be for (1) an emergency response domestically or internationally or (2)

existing development projects internationally.

The staffing management will be applicable according to International Medical Corps proposal activities and its current

representation in country. The duties below are representative of the general scope for this job profile and will be applicable

accordingly for staff management of (1) national staff only, or (2) international staff only, or (3) both national and

international staff

HR AND ADMINISTRATION MANAGEMENT

• Participate in reviewing national staff policies and recommend changes/additions/deletions to the HR & Administration

Manager.

• Provide support to program and operations staff in interpretation of HR policies and procedures and provide technical

support on HR issues, as directed by supervisor.

• Work with HR & Administration Management on implementation of strategic planning of the department.

• Conduct regular field travel to project offices ensure proper implementation of human resources procedures and assist/

support managers in their needs.• Maintains compensation databases and ensures employment records are properly maintained in the HR systems

(CostPoint, Local HR system)

• Facilitate the recruitment process and advise the hiring manager on each recruitment stage and prepare regular

recruitment tracking reports.

• Ensure that the recruitment process is fair and transparent and in line with IMC HR policies and procedures.

• Ensure proper orientation for all new staff; collaborate and coordinate with other departments to provide an engaging

and welcoming orientation.

• Advise and facilitate employee separation process and maintain separation documents in employee file.

• Assist in updating organograms, maintaining contact lists, and information flow lines regularly.

• Assist in preparation of employee contracts, and other mandatory documents are signed and filed.

• Assist in writing personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others).

• Assist in preparation of separation / terminal benefits.

• Assist HR Management to do periodic turnover analysis.

• Coordinate travel of international staff (itinerary, ticketing)

• Ensure that all the personnel files are kept in safe custody and are updated on a regular basis. Also, ensure that the

required documents are uploaded on shared cloud system (Office 365).

• Support HR Management to ensure that performance reviews are processed timely and filed.

• Supports country program supervisors and staff in the goal setting, end of probation or annual performance reviews

ensuring proper documentation of performance appraisals.

• Supports country program supervisors to identify training needs or performance gaps of staff.

• Support the audit and compliance process and provide the documentation after reviewed by HR Management.

• In collaboration with supervisor, liaise with the Certified Public Accountant for the NSSF and Income tax payment schedules

MINIMUM QUALIFICATIONS

• Typically, bachelor's degree in medicine, nursing, public health, or related field, or equivalent combination of education

and experience.

• Minimum of three years of experience in health program management in humanitarian settings, preferably with an

international NGO.

• Knowledge of the humanitarian principles, standards, and coordination mechanisms, as well as the health sector

policies, guidelines, and protocols in the country of operation

• Excellent communication, interpersonal, and leadership skills, with the ability to work effectively with diverse teams

and stakeholders.

• Strong organizational, problem-solving, and decision-making skills, with the ability to prioritize and multitask in a

dynamic and complex environment.

• Good user of MS Office, mainly MS Word, MS Excel, and MS PowerPoint.

Admin support:

• Organize visa applications/ immigration clearance procedures for international staff as necessary.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and

level .