Compliance

• Provide Compliance oversight for the consortium, ensuring awareness and adherence of donor’s regulations, staying abreast of changes in regulatory environment related to donor/ grant compliance and internal guidelines shared with all related partners (with updates to guidance to partners as needed)
• Review partner procurement and program transactions, contracts and other documents for compliance requirements, including anti-fraud and diversion, and ensure these requirements are met
• Support development and maintenance of consortia risk register(s)
• Provide compliance guidance and tools and consultations to partners on a demand-driven basis
• Ensure all partners are updated on main finance decisions and new policies adopted by the CMU, DRC and the donor
• Effective support for the day to day financial implementation of the project and support given to consortium’s partners, answer their inquiries and provide advise as needed
• Support development of solutions with partners that are compliant, yet facilitate the achievement of the partnership strategy
• Refine, develop and improve operational approaches, compliance and systems to build and deliver the most effective and sustainable interventions.
• Prepare and maintain internal and donor compliance-related reports
• Ensure timely and accurate submission of compliance-related partnership information requests to the donor, DRC HQ and/or other key stakeholders

Sub-Grant Management

• Support Grants teams to ensure sub-grant agreements are issued, managed and monitored in accordance with sub-grant regulations
• In partnership with Grants team members, ensure programming complies with DRC procedures on sub-grant management, including ensuring all relevant information is updated in DRC financial system
• Support follow-up on all sub-grant compliance issues, audits and document resolutions
• Ensure compliance with all partner audit requirements, including the provision of support to partners during preparation and the conduct of the audit and follow-up as necessary
• Support Grants team to review partnership financial close-outs, including ensuring that all requirements of the sub-grant agreement have been met and that sub-grant funds have been properly settled

Financial Management

• Provide Financial Management of the consortia and partnerships to ensure strong budget management among the partners and compile and deliver financial reports on consortia financial situation
• Lead audit process
• Review and process partner payment requests
• Review partner financial reports, perform verifications, support with issues based on financial review, sign-off on final versions, and ensure reports are submitted to HQ on time
• Update monthly top-line and quarterly financial tracking tools
• Effective support for financial implementation of the projects and support given to (consortia) partners
• Ensure all partners are updated on main finance decisions and new policies adopted by the CMU, DRC and the donor
• Track and review budget change requests including re-allocations, re-bookings and ensure compliance with the approved budget and level of flexibility given by the donor
• Monitor, investigate and document overspending and underspending in budget lines by the CMU and projects partners and recommend corrective actions when needed
• Manage timely payment of installments by the donor and to the partners
• Effective support for the day to day financial implementation of the project and support given to consortium’s partners, answer their inquiries and provide advise as needed
• Field visits and verifications in coordination with partners’ financial focal points (if needed)
• Prepare and review budget for amendments and/or new programming in close coordination with partners, Management Unit team and DRC Finance
• Support Finance Unit department on other ad hoc task

DRC Dynamics ERP system

• Support the Finance to use DRC Dynamics in its full capacity
• Ensure proper application of ERP finance processes in the country
• Apply reports and data analytics from ERP system to improve performance in the country