Key relationships:

Senior Manager of Programs, Information Officer, Syria Field Senior Officer, HQ Program Officer.

Main tasks and responsibilities:

Projects management

• Closely coordinate with the project manager
• Coordinate resources for the flawless execution of projects.
• Ensure that project(s) are delivered on time, within scope, and within budget.
• Contribute to the timely and quality implementation of the project in line with its work plan.
• Assist the project department manager in developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility.
• Ensure resource availability and allocation.
• Assist the project department manager in the development of a detailed project plan to track progress.
• Use appropriate verification techniques to manage changes in project scope, schedule, and costs.
• Measure project performance using appropriate systems, tools, and techniques.
• Contribute to sufficient follow-up of the procurement plan, and review and validate the purchase order within the time and scope of the project.
• Perform risk management to minimize project risks.
• Create and maintain comprehensive project documentation.
• Ensure and track project spending on a monthly basis from all donors
• Ensure required reporting is done timely and accurately.
• Attend a weekly meeting to review the project's status with the program team.

Representation

• Represent SAMS in all relevant fora in relation to the position duties, e.g., UNOCHA, NGOs, and donors, as requested by the project department manager.

Office culture

• Promote and model a positive, professional, and respectful office culture.
• Initiate team-building initiatives.
• Ensure an effective and positive transition for exiting employees.
• Ensure effective internal communications.