Place of work: • Ain Issa
Level: • 7
Contract of 
Employment • Service Agreement for 1 month, renewable.
Main objectives
Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes 
in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and 
operating availability.
Main responsibilities 
and tasks
Accountabilities
• Ensuring storage, stock management and supply processes, as well as hygiene and security 
procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality 
controls and records, in order to ensure good storage conditions (temperatures, humidity and light 
exposure) and availability of drugs and medical material, according to MSF protocols, national 
regulations and in cooperation with the logistics department. 
• Coordinating the delivery, reception and recording of international and local orders, in close 
coordination with the logistics department, updating stock files and informing line managers on their 
status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and 
ensure efficient management of stock. 
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate 
consumption pattern under budget constraints. 
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on 
consumption patterns and keeping conditions in order to ensure their therapeutic progression 
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and 
stocks and using cold chain when needed. Monitoring and analysing orders of depending on 
pharmacies in order to avoid ruptures of stock or having expired drugs. 
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, 
training, performance evaluation, development and internal/external communication) of the 
pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of 
knowledge required and to improve their dispensing capabilities. 
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions 
and medical equipment dispensed according to protocols, informing on unusual patterns as well as 
forecasting future needs, in order to rationalise the budget and to ensure availability. 
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects
Context Specific Accountabilities: Vac#2026100
2
• Set-up the Raqqa Project Pharmacy and Ein Issa Hospital Phamacy according to MSF standards.
• Implement a supply circuit and chronogram for the Project (Mission Central Pharmacy → Raqqa 
Project Pharmacy → Ein Issa Hospital → Emergency Department).
• Work with Supply/Logistics on order sequencing and deliveries; align with medical leads on standard 
lists and rational use; keep use within budget while preventing ruptures/expiries.
• Produce medical orders according to calender defined ensuring no rupture of stock at facility level, 
especially for critical items.
• In close colaboration with NAM and MAM, revise project stadard list according to the needs and report 
to PMR.
• Consolidate weekly/monthly Ein Issa Hospital consumption analyze AMC/FMC, Days of Run (DoR), 
stock-outs/overstocks, variances; investigate atypical trends and propose corrections to PMR.
• Set/review min–max and buffers for Ein Issa Hospital; reinforce FEFO and implement near-expiry 
action plans (redistribution/usage).
• Regular encoding of consumption on Istock, back-up and information on trends on a weekly basis.
• Provide on-job training and supports the DoH pharmacy techs in medication management and stock 
follow-up according to MSF standards.
• Ensures the proper management (monitoring of temperature, expire dates and any other conditions 
for the proper use and treatment of medications) in both pharmacies.
• Participates in the control and monitoring of the bio-medical equipment made available to Ein Issa 
Hospital. 
• Participate in the management and capacity building of pharmacy techs including cold chain 
management (temperature monitoring and follow-up etc...).
• Ensure correct register and follow-up of regulated drugs.