Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment 
according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to 
the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following 
up minor building rehabilitation work according to supervisor's instructions; checking that premises 
observe security norms and monitoring the consumption of mechanical and electrical 
vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy 
systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, 
monitoring of the quality of work and the definition of each person's task, drawing up their working 
schedules; organizing and leading team meetings; participating in the recruitment of team personnel and 
attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and 
curative maintenance of all project vehicles according to MSF standards and instructing and monitoring 
drivers on correct driving habits and standard checks • Managing and following up orders which includes collecting logistics orders coming from different 
departments or health facilities; drawing up and following up orders according to the procedures in force; 
providing technical support to the storekeeper, makes local purchases according to MSF supply 
procedures and ensures reception conditions of freight or arriving material as well as the organization and 
setting up of materials before its shipment
Supply:
• Ensuring an effective running of the supply activities in the project on a day to day basis as specified by 
the line manager, ensuring compliance to MSF standards, protocols and procedures. The activities can 
include one or more of the following areas:
o Warehouse: Planning and supervising the execution of the Warehouse and Stock Management 
activities in the project ensuring sufficient stock for the effective functioning of the supply activity 
to avoid stock ruptures, losses and excess stocks in the mission, controlling and monitoring the 
medical and non-medical stocks and assets and ensures that storage is carried out under 
optimum conditions.
o Procurement: Planning and supervising the procurement activities in the project or capital 
ensuring an efficient and on-time purchasing.
o Transport and Customs: Planning and Supervising the execution of all activities related to an 
efficient clearance and shipment of goods in the mission ensuring the clearing and the transport 
of medical and non-medical goods of the mission
o Other supply activities
• Communicating with customers, keeping them up to date concerning their order status and prioritizing 
procurement and transport according to their needs
• Supervising, in close coordination with the HR department, the associated processes (recruitment, 
training/induction, evaluation, potential detection, development and communication) of the staff under 
his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Ensuring smooth running of administration and procedures related to his/her supply activity(ies)
• Performing delegated tasks according to his/her specialty and as specified in his/her job description
MSF Section/Context Specific Accountabilities
Logistic:
• Follow up preventive and corrective maintenance orders for MSF buildings, facilities, and 
equipment, ensuring proper execution and timely closure of work orders in the MEMO tools.
• Ensure regular and main inventory management of all MSF assets using the MEMO tools (April, 
August,December)
• Monitor daily fleet movements and coordinate transport plans with logistics team members to 
ensure smooth, efficient, and safe movement operations for all users.
• Provide technical support to the Logistics/Supply Manager in the technical assessment of PHCC 
for rehabilitation projects. (layout, BOQ, and technical documentation).
• Ensure and monitor the functionning for all energy systems within MSF facilities, including city 
power, batteries, inverters, and generators, while recording monthly energy consumption and 
generator fuel usage.
• Supervise HVAC systems operation, including air conditioning maintenance, central heating 
systems, and monitoring related fuel consumption.
• Oversee WATSAN facilities within MSF premises, including water supply systems, and ensure 
proper monitoring of water consumption and functionality.
• Improve and maintain storage conditions of MSF warehouses (medical and logistics) in compliance 
with MSF standards, and ensure all required maintenance works are implemented within storage 
facilities.
• Prepare and report on security incidents and emergencies occurring within project areas, ensuring 
timely communication and documentation.
• Produce regular operational reports including weekly, monthly, and stock inventory reports, 
ensuring accuracy and timely submission. • Liaise and coordinate with local authorities and relevant stakeholders to ensure smooth 
implementation of MSF activities in the field.
• Oversee medical waste management systems in PHCCs, ensuring proper segregation, treatment, 
and disposal (incineration/burial) according to MSF protocols.
• Monitor water quality systems in PHCCs, including chlorination and disinfection processes, and 
ensure proper recording of water consumption and quality control data.
• Contribute to strengthening fire safety measures across facilities by ensuring the maintenance and 
proper installation of fire protection equipment in accordance with established standards, thereby 
reducing fire-related risks.
Supply:
• Conduct comprehensive market assessments in Aleppo city and surrounding areas to identify 
reliable suppliers and ensure availability of required goods and services.
• Organize and enforce a structured procurement calendar, designating specific days for docu-
mentation, purchasing, and file closure.
• Partner with the Purchasing Officer to conduct transparent bid analyses, ensuring all selec-tions 
meet the mission’s validation table requirements.
• Align stock levels with monthly consumption data to improve the stock release rate and max-imize 
procurement efficiency
• Distribute weekly Backorder (BO) reports to requesting departments and provide bi-monthly 
updates on transport and order status to ensure mission-wide visibility.
• Ensure the supply team understands and respects MSF standard tools and Local Purchasing 
Procedures (LPP).
• Expand and maintain MSF-approved supplier databases, ensuring continuous sourcing of qualified 
and competitive vendors.
• Establish and manage framework agreements with selected suppliers for operational goods (e.g., 
stationery, tea break items, and other non-medical supplies) in line with MSF procurement 
procedures.
• Establish framework agreements with qualified transport and logistics companies to ensure safe 
and timely transportation of medical and logistical materials related to MSF activities.
• Prepare tender documentation and launch procurement processes for MSF projects in compliance 
with organizational standards and procedures.
• Draft, review, and manage service and supply contracts, ensuring proper signing and follow-up with 
approved suppliers.
• Manage warehouse stock for MSF (including EPREP and supply warehouses), ensuring accurate 
stock control and proper storage conditions.
• Coordinate with other projects and sections to ensure timely transport and delivery of materials 
according to operational needs.
• Conduct regular stock inventories (quarterly and annual) and ensure continuous updating of stock 
cards and inventory records for all warehouse items.
• Follow up all supply requests from different departments and ensure timely procurement and 
delivery in accordance with operational priorities and required timelines.