1.     Financial planning and cost allocation

·       Maintain the master allocation plan updated with staff in/out, updates in offices and vehicle setup and allocate the cost based on the available budgets, eligibility and flexibility rules

·       Allocates the shared costs on a weekly basis under supervision of the Finance manager, ensuring proper cost recovery and limiting the amount of uncovered cost

·       Perform regular allocation checks for active projects to ensure compliance with internal and donor financial rules.

2.     Project cycle financial follow up

·       Support with new proposals budgets when needed

·       Set up new projects in the accounting system, including financial resource codes and implementation cards.

·       Prepare the project Budget Follow Up files and project forecasts, update the ledger and the operational forecast in the file

·       Support PMs and other budget holder in updating their plans in respective projects, gives recommendations based on knowledge of donor rules and active project in order to minimise ineligible costs and project modifications.

·       Regularly review project forecasts, raise any anticipated under- or over-spending concerns in atimely manner.

·       Prepare financial data and responses to donor queries, including clarification on financial reports and documentation

3.     Accounting and finance quality control

·       Ensure the correct coding of payment requests and all relevant supporting documents

·       Ensure accurate cost coding and support correction when needed

·       Verify the proper posting of financial documents in the accounting system

4.     Reporting & analysis

·       Draft financial reports for assigned projects, ensuring compliance with donor rules and internal regulations (e.g., eligibility, flexibility).

·       Assist Finance Manager and Operations Director by providing financial data and analysis when required.

5.     Compliance

·       Support during CP and HQ audits as required by Finance Manager (preparation of the sample, review of the sample, support in answering auditor´s queries)

·       Approve as JFO for Syria

·       actively support other team members (program, other support departments) so their plans and actions are in compliance with donor rules

6.     Cash Flow Management

·       Supervises the Consolidation of the weekly cash transfer requests from field offices

·       Supervises and follows up with the MTA advances, liquidations

·       Check MTF (Money Transfer Form) invoices, their upload to ELO, and ensuring accurate posting in Navision

·       Prepares Monthly Money Request, submits and cooperates with HQ on the cash flow in the country.

7.     Other

·       Provide ad-hoc financial support and troubleshooting to other finance staff as required.

·       Ensures functionality of tools used in finance, provides support to other team members, training for newcomers on how to use those tools

·       Technically advices and supports Finance Officer in Damascus together with Finance Manager, act as back up if necessary.

·       Other tasks assigned by the employee’s Line Manager corresponding to actual needs of the mission, programs, and projects.

·       Understand and adhere to the mission’s National Staff Handbook, PIN Code of Conduct, PIN Key Policies and relevant guidelines.