IT Support: • Provide daily IT support to staff, troubleshooting software, hardware, and network issues. • Manage installation, operation, and maintenance of IT and communication equipment. • Maintain an inventory of IT equipment in Navi and ensure proper electronic archiving in ELO. • Set up new user accounts and manage user profiles across PIN offices. • Periodically check and monitor electrical installations and power supply, coordinating maintenance and repairs with support staff. • Refer any complex or priority IT issues to the Senior IT Officer or HQ IT Department. • Provide training in basic IT skills as required. Procurement • Review PRFs and requests from various departments, ensuring compliance with PIN procurement policies and guidelines. • Based on needs prepare and send out quotation forms; collect and review quotations. • Prepare bid evaluation reports and bid comparison tables; obtain necessary approvals from committee members. • Manage the tender process: distribute RFQs to shortlisted suppliers, receive bids, and support evaluation committees. • Draft tender notices and contracts and submit them to the IT & Procurement Team Leader for review. • Organize and archive all procurement and tender documentation; • Communicate with suppliers for clarifications, negotiations, and contracting. • Support the IT & Procurement Team Leader and field teams with specifications, market prices, and request preparation as needed. Order Management and Follow-up • Ensure timely implementation of all approved requests and purchase orders. • Maintain and regularly update the PRF/order follow-up tracker. • Notify relevant departments of any potential delays or issues. • Follow up on orders through ELO and ensure all procurement functions are documented in the system. • Coordinate with the warehouse and program teams to ensure delivery and receipt of requested items. Supplier Management • Participate in selecting and approving local suppliers as part of the pre-qualification process. • Maintain and update the vendor database and log supplier performance and incidents. • Monitor supplier performance and report any misconduct or contract violations. • Maintain ongoing communication with suppliers regarding procurement implementation, quality assurance, and delivery. Market Analysis • Conduct regular market surveys for frequently procured goods and services. • Perform ad hoc market research upon request from the supervisor or program teams. Coordination and Communication • Coordinate daily with supervisors, IT & procurement team leader, and team members under direct supervision. • Communicate with program departments for clarifications on specifications, delays, or deliveries. • Liaise with the finance department regarding payment processing and procurement document archiving. • Ensure effective communication with suppliers for all procurement-related matters. Other Responsibilities • Perform other tasks assigned by the Line Manager based on the mission’s needs, programs, and projects. • Provide full or partial coverage for colleagues during their absence, as assigned by the Line Manager. • Understand and adhere to the mission’s National Staff Handbook, PIN Code of Conduct, PIN Key Policies, and relevant guidelines.