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Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result ofnatural and man-made disasters, irrespective of race, religion, ideology or politics.
MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position with initial 3 months Service Agreement, renewable.
• Position: PURCHASING OFFICER• Number of jobs: 1 |
• Location: Homs, Syria |
Scope of responsibilities:
Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.
Main tasks:
• Performing on a day to day basis the purchasing activities of a supply office, analysing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available.
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made.
• Assisting in reception control process.
• Performing delegated tasks according to his / her activity and as specified in his/her job description.
Specific tasks:
• Work with the supply supervisor on the market assessment in Homs and Hama.
• Keep an updated price list for the consumables.
• Use in a perfect manner MSF tools for procurement.
• Keep contacts for the suppliers the project can get goods and services from.
• Work towards quality and price comparatives to get goods and services.
• Report regularly on market trends to avoid shortages in goods that the project needs.
Education: | • Essential, secondary education; commerce related studies desirable. |
Experience: | • At least 2 years' experience in supply chain related jobs. |
Languages:
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• Essential mission working language (English) and local language.
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Competencies:
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• Service Orientation. • Results and Quality Orientation. • Teamwork and Cooperation. • Behavioral Flexibility. • Commitment to MSF Principles. • Stress Management.
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Syrian candidates who meet the above criteria are invited to apply through the below link using a computer or a QR code on their smartphone.
The deadline is no later than 30/04/2024.
https://forms.gle/i8YNp1EUTYpVWi338
Only short-listed candidates will be contacted.
At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together for the social mission of MSF to create better outcomes for the patients and the communities we work with.
We welcome applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.
MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will, therefore, undergo reference checks.
Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.
The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances.
No monetary transactions, non-monetary benefits, favours of any kind, or other forms of favouritism will be tolerated in the recruitment process.
MSF reserves the right to refuse to hire a candidate who has benefited from such acts.
Plagiarism (particularly copying and pasting sources without citing them) as well as the use of artificial intelligence to assist in researching and formulating responses to this assessment is strictly prohibited and will result in your exclusion from the selection process.
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