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The Supply Chain Officer will ensure efficient procurement, logistics, warehousing, and fleet management to support AGO’s humanitarian operations in Syria. The role serves as the focal point between field offices and HQ, ensuring compliance with AGO’s policies and donor requirements while optimizing supply chain processes for timely and cost-effective delivery of assistance to vulnerable communities.
Key Responsibilities:
1. Procurement & Vendor Management
- Identify, assess, and contract suppliers (goods, services, emergency, and development response ) in compliance with AGO and donor regulations.
- Negotiate pricing, terms, and contracts to ensure value for money.
- Maintain an updated supplier database and conduct regular market assessments.
- Prepare Bills of Quantities (BoQs), procurement plans, and tender documents.
2. Field-HQ Coordination & Reporting
- Act as the primary liaison between Syria field operations and HQ on supply chain matters.
- Implement regular field visits to all sub-offices in Syria and provide technical support as needed.
- Document challenges, risks, and mitigation measures in supply chain processes.
- Prepare monthly reports for all SC activities and ensure a proper archiving system is in place.
- Strongly coordinate with project managers to ensure the highest support is provided
3. Compliance & Risk Management
- Ensure all procurement and logistics activities comply with AGO policies, donor rules, and local laws.
- Identify and mitigate risks (e.g., delays, fraud, price fluctuations).
- Implement anti-corruption measures and uphold transparency standards.
4. Cross-Cutting Responsibilities
- Commit to AGO’s Safeguarding Policy, including reporting violations (e.g., fraud, exploitation).
- Promote awareness of protection principles among staff and partners.
- Support emergency preparedness (e.g., prepositioning stocks per Anticipatory Action protocols)
5. Warehouse & Inventory Management
- Oversee warehouse operations, ensuring proper storage, security, and documentation of stocks.
- Implement inventory tracking systems (e.g., GPS, barcoding) and conduct regular stock audits.
- Ensure adherence to specific storage protocols (e.g., food, NFIs supplies).
6. Logistics & Fleet Coordination
- Manage transportation, fleet operations, and maintenance to support field activities.
- Plan and track distributions, ensuring timely delivery to beneficiaries and field offices.
- Optimize routes and logistics costs while maintaining accountability.
AGO Policies:
- Commit to respecting the protection policy. Signs the Code of Conduct
- Report serious cases of abuse on beneficiaries identified by the team to the DHoD/HoD. Strict confidentiality must be respected.
- Raising awareness within the Foundation on violence against beneficiaries.
- Providing guidance to employ
- Education: Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field.
- Experience: Minimum 3–5 years in supply chain/logistics, preferably with NGOs in humanitarian settings.
- Technical Skills:
- Procurement, warehousing, and fleet management.
- Proficiency in inventory software, and MS Office (Excel, Word).
- Strong negotiation and analytical skills.
- Languages: Fluency in Arabic; working knowledge of English (written/spoken).
Interested applicants must send their most recent:
- CV
- Cover Letter
To recruitment@aidgateorganization.org, the Subject line must read:
Supply Chain Officer-AGO-Syria-010825
Note:
- Applications not meeting the specified minimum requirements may not be considered
- The CVs received after the closing date may not be considered.
- Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.
- Female candidates are strongly encouraged to apply.
- Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.
Due to the nature of AGO work activities, AGO demands its employees to have the highest discretion and flexibility qualities. AGO can change the work location of its employees at any time according to the needs of its mission. AGO can update tasks on this Job Description at any time according to the evolution of the program or changes in strategy. The above-listed tasks are not exhaustive; the employee can be asked to undertake other tasks by the employer according to the competencies, to work over setting time
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