Planning and supervising the execution of the Warehouse and Stock Management 
activities in the project or capital according to MSF protocols and standards in order to 
ensure the optimal functioning of the mission.
Job Title: WAREHOUSE SUPERVISOR
Employer: Médecins Sans Frontières - Belgium
Duty Station: Aleppo
Contract status: Service Agreement for 6 months, renewable
Type of contract: Full time
Number of FTEs 
needed 1
Start Date: As soon as possible Page 2 of 4
Accountabilities:
• Planning and supervising on a day-to-day basis the Warehouse and Stock 
Management activities in the project or capital, ensuring compliance of MSF 
standards, protocols and procedures. These activities include but are not limited to 
the following: 
o Physically and administratively managing medical and non-medical stocks in 
conjunction with the supply officer and the stock owners and assuming 
responsibility for the warehouse and its contents
o Ensuring that all necessary tools and management procedures are in place in 
order to avoid stock ruptures, losses (expiries, damages due to bad storage 
conditions, temperature breach) and excess stocks. Regularly checking inventory 
levels (physical counts), keeping inventories up to date and monitoring 
consumption
o Checking, recording and arranging the goods received and ensuring the availability 
of a wide range of items for various projects and departments (medical supplies, 
food, spare parts, tools, equipment, etc.)
o Ensuring that all items are well organized and correctly stored according to their 
specificity, well protected, fully identified and easily accessible (cleanliness, 
security, access, etc.)
• Supervising the team under his/her responsibility including the definition and planning 
of each person's tasks (daily supervision and checking the quality of their work); 
drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes 
(recruitment, training/induction, evaluation, potential detection, development and 
communication) of the staff under his/her responsibility in order to ensure both the 
sizing and the amount of knowledge required
• Performing delegated tasks according to his her speciality and as specified in his/her 
job description.
MSF Section/Context Specific:
Warehouse & Stock Management
• Ensure the warehouse is organized, clean, and operating according to organizational and 
MSF guidelines.
• Oversee receipt, storage, and dispatch of medical and non-medical items in accordance 
with good storage and distribution practices.
• Ensure segregation and secure storage of medical stock, including cold chain items if 
applicable, in compliance with relevant regulations and protocols.
• Ensure first-in-first-out (FIFO) and first-expired-first-out (FEFO) stock management 
principles are followed.
• Ensure controlled access to the warehouse and supervise any loading/unloading 
operations. Page 3 of 4
• Maintain accurate and up-to-date inventory records (manual and/or electronic), including 
stock cards and bin cards, ensure all transactions had made in UF Database and Database 
in updated.
• Monitor stock levels, expiry dates, and storage conditions regularly.
• Conduct periodic physical inventory counts and reconcile with system records.
• Prepare and submit regular stock reports (weekly/monthly) to the Supply 
Officer/Manager/Flying Supply Manager.
• Immediately report any stock discrepancies, losses, damages, or expired items.
• Ensure all warehouse activities comply with organizational SOPs, MSF requirements, and 
national regulations, particularly regarding the handling of medical stock.
• Maintain complete and accurate documentation for all incoming and outgoing shipments 
(delivery notes, waybills, stock release forms, etc.)
• Ensure proper archiving of warehouse records, both in physical and digital formats.
• Coordinate with procurement, transportation, and logistics/Ops teams to ensure timely and 
accurate stock dispatches and deliveries.
Supervision and Team Management
• Supervise and support warehouse staff including storekeepers, storekeeper assistants and 
Daily workers.
• Assign tasks, monitor performance, and ensure adherence to safety and organizational 
standards.
• Provide on-the-job training to warehouse staff in stock management, handling of medical 
items, and hygiene standards
• Promote a safe and respectful working environment for all team members.
Data Management
• Ensure data encoded in Unifield is correct and regularly updated as per the activity, 
especially related to receptions, deliveries, stock level.
• Use the same mindset for any other data reported (monthly stock report, temperature, DW 
hours…)
• Provide adapted knowledge and tools in data management, especially data quality to 
his/her team: onboarding, UDQ…