Under the supervision and direction of the Head of Base is in charge at the base level of direct

supervision of the project implementation , for all intervention sector, and for Monitoring – Evaluation

➢ Programs: He/she ensures the qualitative implementation and monitoring of the project

activities in compliance with the PUI policies, SoPs and intervention framework, and the

agreement signed with the donor.

➢ Human Resources: He/she supervises the team (PUI staff and daily workers).

➢ Reporting to donors: He/She is responsible for collecting and organizing all data and

information required for reporting purposes, in close coordination with the Grants unit and

the MEAL department..

➢ Logistics and administration: He/She is responsible for ensuring close coordination with the

Logistics department and for providing operational support required for the smooth

implementation of the project. Representation: He/she represents PUI with partners,

authorities and local actors involved in implementing the program

Ensure regular follow-up on operational activities and reporting requirements

- He/she monitors the qualitative implementation of the project activities under his/her

responsibility and ensures that the objectives defined in the project proposal(s) are met in

compliance with the contract approved by the donor, the action plans and the budget.

- He/she coordinates the project team through the team leaders and ensures the proper

implementation of the operational and qualitative aspects of the programs (objectives

monitoring, respect of deadlines and budgetary deadlines, quality control, team synergy in

accordance with the contractual documents and in compliance with PUI policies and

procedures.

- He/she ensures that contractual obligations are respected and coordinates the writing of

reports (intermediate and final reports) in coordination with Grant and MEAL.

- He/she supports all project team leaders under his/her direct responsibility in the achievement

of the project objectives, ensures the quality of the work performed and meets reporting and

implementation deadlines

- He/she provides regular updates of the PMT (project monitoring tool) of the projects by

specifying their progress to the Head of Base.

- He/she alerts the Head of Base in cases where delays in program implementation have been

identified and suggests adjustments (in terms of activities, area of activity, budget, schedule,

etc.).

- He/she reports to the HoB on meetings, project activities and any other relevant information.

- He/she under supervision of HoB will ensure contact and coordinate with partners in the field

regarding the operational and technical approaches developed, particularly with a view to

optimizing the overall humanitarian response in the area of intervention

- He/she acknowledges the PUI Internal Rules of Procedure for the mission and ensures that they

are known and respected within his/her team.

- He/she ensures that the team knows the security plan under his/her responsibility and that the

security rules are respected.

- He /she ensures the active and reliable Sharing information with security focal point and of all

members of his team in the guidelines and procedures related to security, safety, and

Movements rules.

- He /she conducts a field visit to the activity sites at least once a week or as required.

2- Financial and Logistics management

- Ensure systematic follow-up and monitoring of the project budget, including Financial Follow-Up

(FFU)

- Ensure regular follow-up on all procurement processes related to the project

- He/she verifies that the teams respect the administrative and logistic procedures related to the

projects

- In collaboration with the project team leaders, he/she analyzes the logistical and administrative

needs of the projects identified by the logistician and the administrator

- He / She attends the monthly financial monitoring review

- He/she participates in the coordination and the good circulation of information between the

support teams and the operational teams.

- He /she will be responsible for budget lines in his area for all project activities and will be

responsible for managing expenditure and financial affairs in coordination with the finance

department.

- He/she supports the project team leaders in supervising the logistical and administrative tasks

of the projects with the support of the logistics and administration departments

3- Assessments

- Overseeing and leading humanitarian needs assessments and technical evaluations through

program team leaders at the field level.

- Ensure the quality, accuracy, and relevance of information and assessment reports, in line with

identified needs and required data

4- MEAL

- He/she coordinates with MEAL department and ensures the implementation of the activities of

this department as well as the interactions with the programs and the design of relevant tools.

- He/she supports the Team leaders in the efficient collection of data (timeliness, completeness

and quality) with the cooperation of the MEAL department.

- He/she collaborates with the HoB and MEAL Department to implement robust needs analysis

and impact processes, including needs assessments, risk monitoring, review of relevant SMART

outcome indicators and appropriate sources of verification, and impact evaluation reports.

- He/she ensures that the success stories are designed and developed by the project managers

according to the appropriate methodology and transmitted in real time to the HoB

- He/she facilitates coordination between the MEAL and operations teams to ensure the

implementation of accountability mechanisms towards beneficiaries

- He/she supports, in conjunction with the MEAL teams, the learning and formalization exercises

of the lessons learned.

5- Representation:

- He/she participates in technical forums (working groups, Sub national sectors) at the local level

in collaboration with the project team leaders. He/she assists the HoB in coordination with

administrative authorities.

6- Human Resources:

- He/she is the direct supervisor of the project team leaders in this base and will ensure that

appropriate support and capacity building is provided to program staff.

- He/She ensures that the project teams consistently apply PUI procedures, adhere to standard

formats, and operate in full compliance with the organization’s operational policies

- He/she provides close supervision/coordination and teamwork with the project leaders

regarding the successful implementation of activities.

- He/she identifies project management gaps and needs and provides on-the-job support and

training to project leaders in budget management, report writing, monitoring and evaluation

systems, advocacy, etc.

- He/she participates in the recruitment of project staff.

- He/she regularly evaluates the project team leaders.

- He/she organizes project meetings as needed, takes reports, communicates with the teams and

builds their capacity

 He/she manages the teams for which he/she is responsible: time off validation, time sheet,

validation of daily workers' requests.

7- Quality assurance and consistency of program activities:

- He/she will ensure the quality of implementation of all activities through team leaders and in

coordination and cooperation with technical coordinators.

- He/she ensures the proper planning and execution of activities by guaranteeing adherence to

PUI approved procedures and obtaining technical validation from the technical coordinators.

He/she participates in the preparation of to be submitted to donors and Providing documents and

evidence to auditors