Liaison: 
 

• - Act as the primary focal point between the INGO and relevant Syrian government ministries and authorities (e.g., Ministry of Foreign Affairs, Ministry of Social Affairs and Labor, Humanitarian Action Coordination, governorates, and line ministries). 
   
• - Build, manage, and maintain positive, trust-based relationships with officials to support the organization’s acceptance and operational space. 
   
• - Facilitate the submission, follow-up, and tracking of official requests such as project approvals, license renewals, and permits required by authorities. 
   
• - Ensure timely renewal and maintenance of the INGO’s registration and operational licenses in Syria; coordinate all documentation with authorities. 
   
• - Monitor and interpret changes in legal and regulatory frameworks that affect humanitarian operations and organizational compliance. 
   
• - Liaise with authorities and local bodies to facilitate operational access for the organization’s programs. 
   
• - Support the processing of travel permits, access letters, visas, residency procedures, and border clearances for staff, consultants, and visitors. 
   
• - Work with security and field teams to ensure safe and authorized movement in operational areas. 
   
• - Maintain up-to-date records and documentation of all government correspondence, approvals, communications, and meetings. 
   
• - Provide regular updates and analysis on liaison, access, and regulatory status to senior management 
   

Admin  
 

2 / 3

• - Focal point for Direct Purchase procurements for office/guesthouse, ensuring compliance with all requirements of the process. 
   
• - Prepare all payments related to office/guesthouse (daily drivers, laborers, utility bills, etc) and submit them in a timely manner with all required supporting documents to be processed on time. 
   
• - Arrange transportation for Expat/Local travel for staff or visitors. 
   
• - Ensure close coordination with other areas’ fleet focal points for long trips. 
   
• - Arrange the transportation for mail (documents, equipment, etc). 
   
• - Responsible for managing the office and guesthouse (kitchen and stationery supplies, hygiene, maintenance, utility bills, etc.) to be ready for use by employees, residents, and visitors. (Raising requests when supplies are needed. 
   
• - Line manager for cleaners. 
   
• - Any other technically relevant duties requested by the line manager.