Management of the mission’s accounting

Centralize the accounting for different bases within SAGA

Verify the monthly accounting pack of the different bases (Full check of accounting entries)

Carry out a systematic monthly check of advances from each cash box (matched and unmatched)

Carry out transaction matching at a mission level

Prepare the monthly accounting pack of the Mission

Link with Logistic department to ensure that lease contract sums due are paid and distribute the burden of costs

Check with the HR department that the personnel database is complete and up-to-date

Allocate invoices for expenses from/for other missions (inter-mission expenses)

Check cash box inventories and bank reconciliations for each Balzac

Carry out the required accounting changes if necessary (reallocations etc.)

Integrate the exchange rates sent by the headquarters into SAGA every month

Monitor the monthly allocation of Paris costs incurred by the headquarters within SAGA

Send SAGA to bases following monthly integration at the headquarters

Monitoring of mission’s accounting archives and Administrative management

Monitor voucher creation at bases level and the regular return of base documents to coordination

Verify and check vouchers and other supporting documents of all base

Assist to his/her Line Manager for the filing of supporting documents of each donor for preparation of audit.

Ensure physical and IT archiving, as well as securing accounting documents of the mission

Conduct the quarterly mailing of accounting archives to headquarters after internal inspection

Financial reporting and BFU updates:

In conjunction with his/her Line Manager, monitor whether supporting documents are consistent with financial reports

Prepare the accounting files for financial reports when requested by line manager

Prepare the BFU documents for base update (with the SAGA extractions)

Verify that partner’s accountancy is done as per requested in the MoU signed with them

Administrative HR management

Verify and validate monthly the cross check of operations between Balzac VX and Homere

Annual Closure of accounts:

Supervise the semi-annual analytic closure and the annual accounting closure with the administrative team, under the supervision of the administrative coordinator or his/her deputy (expenditure incurred, analytical and budgetary allocation, leave balances, donations in kind, equipment assets etc.)

Strengthen the accounting guidelines of the mission :

Participate to the training of new accounting staff both at Coordination and base level

Ensure monthly collective feedback on base accounting pack to support harmonization of accounting management at mission level

Prepare and animated bi-annual workshop for accounting staff of the mission

Develop new accounting policies and make sure the policies are harmonized at mission level

Team Management

Participate in admin team training and workshop

Verify the coordination base’s accounting

Train and supervise the finance officer of the coordination base