Project Management

• identifies funding opportunities and leads proposal development processes
• ensures the strategic alignment of programmes with the Johanniter Programmatic Strategy
• maintains an updated understanding of the humanitarian needs and gaps through follow up on relevant fora and sources and conducting needs assessments
• leads the assessment and building of partnerships with new national, international or local partner organisations
• supports field teams in day-to-day operational and programmatic decision-making
• monitors project progress, identify challenges and risks, and proactively propose solutions
• ensures project activities are implemented according to approved proposals, work plans, budgets, and timelines
• coordinates closely with Finance, HR, Logistics, and PMEAL teams to ensure smooth project implementation
• ensures accurate and timely documentation, filing, and data management in line with organizational and donor requirements
• ensures resources are used only for the intended purpose with maximum possible efficiency
• ensures timely and high-quality activity, situation, and donor reports

Finance and Logistics

• supports country office budget planning and monitoring at field level and ensure compliance with donor and Johanniter financial procedures
• ensures strict compliance with anti-corruption and -fraud protocols
• with technical support of the logistics department, ensures all procurements are done according to Johanniter Procedures
• develops and maintains portfolio growth predictions and adapts cost planning accordingly

Human Resources

• ensures all personnel related issues for the staff of the designated project(s) are carried out in accordance with Johanniter guidelines, including recruitment, appraisal, objective setting, development and training, disciplinary action, etc
• ensures that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff
• holds regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develops and builds an effective team
• promotes the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices

Partnership and Representation

• represent Johanniter with local authorities, community leaders, partners, UN agencies, NGOs, and coordination fora
• participate in relevant cluster, sector, and coordination meetings and share outcomes with Middle East Office
• support the development and maintenance of strong relationships with stakeholders in a spirit of transparency, respect, and complementarity.
• follows up on registration and other administrative processes

Security

• ensures adherence to Johanniter Security Protocols at all times
• provides information and updates on changes of the security situation
• contributes to the regular revision of Security Protocols for Syria
• supervises all logistical arrangements for the implementation of security protocols and contingency planning

Safeguarding

• actively upholds the organisation’s safeguarding policies and Code of Conduct by fostering a safe and respectful environment, completing mandatory safeguarding training, maintaining professional boundaries, and taking responsibility to prevent harm through the timely and confidential reporting of any concerns or incidents
• ensures safeguarding is systematically applied throughout the program cycle by overseeing risk assessments, monitoring implementation, guiding safe delivery of services, and ensuring partner compliance with safeguarding standards