Under the authority of: Program Coordinator

1.Strategy and Proposal development:
• Contribute in setting and implementing strategy.
• Organize, design and oversee regular needs assessments.
• Contribute in proposal development for SHELTER activities
2.Project Planning
• Develop overall projects implementation strategy, systems, approaches, tools, and materials
• Organize project kick-off and close-out meetings
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives
3. Project Implementation Follow-up
• Oversee and manage the implementation of the projects ensuring that technical quality and standards are considered and respected during project(s) implementation
• Organize regular project coordination meetings with project team
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
• Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
• Ensure that the project is implemented in accordance with relevant technical guidelines and standards
• Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
• Regular update the work plan, output tracker, PMF and other documents relevant for effective project management
4. Administration and Operational Management of Project Implementation
4.1. Finance
• Review the BFU(s) and provide accurate forecasts with BOQs
• Forecast monthly cash requirements of the project and submit to Program Coordinator
4.2. Supply Chain
• Contribute to the development of Procurement plans
• Send accurate and precise order forms in a timely manner
• Contribute to quality checks and procurement committees to finalize suppliers’ selection according to applicable scenario
• Confirm quality of material selection when applicable
• Ensure a proper management and use of the project assets and stocks
4.3. Administration/HR
• Participate in the recruitment of technical staff (development of organigrams, JDs, elaborating the tests and reviewing them; interviews etc)
• Ensure that project staff understand and can perform their roles and responsibilities
• Follow-up the work plans and day-to-day activities of the project staff
• Manage the project staff in cooperation with Program Coordinator
• Ensure a positive working environment and good team dynamics
• Undertake regular appraisals of staff and follow career management
• Manage interpersonal conflicts
• Ensure capacity building among staff in relevant sectors
4.4. Transparency
• Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to procedures
• Ensure staff awareness of, and respect of, code of conduct and FLATS procedures
4.5. Security
• Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly
5.External Relations
• Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
• Cultivate good relations with key humanitarian actors – local and international, through regular attendance at technical meetings and bilateral meetings
• Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
• Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
• Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others
6. Quality Control
• Assess the activities undertaken and ensure efficient use of resources;
• Ensure lessons learned are documented, shared and reflected in project planning and decision making
• Advise on, and assist with, project reviews
• Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
• Identify and analyse gaps and synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information
7. Reporting
• Provide regular and timely updates on progress and challenges to supervisors and other team members
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
• Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided