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Project Field Data Officer
Job code : VI-HR-REC 2744
Workplace : Idlib
Last date for receiving applications : 05-09-2025
Job description
Job Purpose
The Data Entry Clerk will be responsible for
accurately entering, updating, and maintaining
program and operational data in the organization’s
databases and information management systems.
This role ensures that data collected from the field is
captured in a timely manner, verified for accuracy,
and readily available for analysis and reporting. The
Data Entry Clerk will work closely with MEAL and
program teams to uphold data quality standards,
support evidence-based decision-making, and
maintain the confidentiality and security of all
program data.
Data Handling and Entry (70%)
• Accurately enter program, beneficiary, and
operational data into designated databases
and information management systems.
• Ensure timely entry of data collected from
field teams in accordance with agreed
schedules.
• Verify the accuracy and completeness of data
before entry, flagging discrepancies for
review.
• Maintain an organized filing system for all
source documents, both digital and paperbased.
• Support the cleaning and validation of
datasets in line with data quality SOPs.
• Assist in updating monitoring tools and
templates when necessary.
• Ensure data backups are conducted regularly
and stored securely.
Reporting and Coordination (15%)
• Support the preparation of basic data
summaries, tables, and reports as requested
by supervisors.
• Liaise with field teams to resolve any data
entry issues or gaps.
• Coordinate closely with the MEAL and
program teams to ensure smooth data flow
and information sharing.
Capacity Support (5%)
• Provide basic orientation to field staff on
standard data submission formats and
timelines.
• Support colleagues in understanding data
entry protocols and systems.
Communication (5%)
• Share information promptly on any issues
affecting data quality or timeliness.
• Maintain clear communication with
supervisors on workload, challenges, and
support needs.
Other Duties (5%)
• Perform other related tasks as assigned by
the supervisor to support the efficiency of
program data management.
A. Essential:
Secondary school diploma (minimum); a
university degree in a related field is an
advantage.
• At least 1 year of experience in data entry,
administrative work, or a similar role.
• Previous experience working in NGO settings
is preferred.
B. Desirable:
• Experience with mobile/digital data collection
tools.
• Knowledge of the Syrian context is an
advantage.
A. Core Competencies
Communication
Planning and Organizing
Commitment to Continues Learning
Stakeholders Orientation
Accountability
Technological Awareness
B. Supervisor/Managerial Competencies
Leadership
Vision
Empowering Others
Building Trust
Managing Performance
Judgment/Decision-making
C. Technical Competencies
• Proficiency in Microsoft Excel (essential) and
other Microsoft Office applications.
• Basic knowledge of database systems and
data entry tools (e.g., Kobo Toolbox,
ActivityInfo) is an asset.
• Familiarity with humanitarian program data
and indicators is an advantage.
Organizational Commitment
• Commitment to the vision and mission of
Violet Organization and humanitarian
principles.
• Commitment to the organization’s values
(Faith in youth and volunteers, Integrity and
honesty, Sacrifice and altruism, Teamwork
and team spirit, Innovation and creativity,
Respectful conduct and dignity,
Responsiveness and initiative).
• Respect and apply all PSEA (Protection from
Sexual Exploitation and Abuse) and child
protection principles, with strong
commitment to reporting any PSEA or child
protection incidents.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.