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The Senior Finance Officer (Operations) –will lead and oversee all operational finance functions within IR Syria. The role ensures the accuracy, timeliness, and compliance of financial transactions, cash management, and fund transfers, maintaining operational continuity during the transition period. This position plays a key role in safeguarding financial integrity, mentoring junior finance staff, and supporting the stabilization and restructuring of the finance department.
Scope of the Role
Reporting to the Finance Coordinator and working closely with the Head of Office and Country Finance Team, the Senior Finance Officer (Operations) will manage daily financial operations, provide quality control over all payments and accounting records, and ensure strong compliance with Islamic Relief Worldwide (IRW) financial policies, donor regulations, and internal controls.
The post holder will also support recruitment, onboarding, and capacity building for new finance staff during the transition.
1. Financial Operations Oversight
- Supervise and ensure accurate and timely processing of all financial transactions for projects and office operations.
- Review, approve, and post all vouchers and journals in Microsoft Dynamics AX, ensuring proper coding and authorization.
- Maintain compliance with IRW policies, internal controls, and donor requirements.
- Verify payment documentation received from programs, logistics, and procurement before posting.
- Ensure that currency exchange, cash management, and fund transfers are properly recorded and reconciled.
2. Cash Management & Fund Transfers
- Oversee preparation of monthly cash forecasts and ensure adequate liquidity for operational needs.
- Review and approve the Fund Transfer Requests (FTRs) and ensure timely movement of funds to run the operations.
- Monitor cashbook reconciliations, bank reconciliations, and monthly closing processes.
- Lead periodic cash counts and ensure secure cash handling practices.
3. Staff Payroll & Advances
- Supervise the preparation and processing of staff payroll, ensuring timely and accurate payments.
- Oversee management of staff advances, project floats, and supplier deposits, ensuring proper recovery and documentation.
4. Compliance, Audit & Reporting Support
- Support the audit section preparing the needed financial documentation for the internal and external auditors, and make sure the reconciliations, and supporting schedules maintained on a timely basis.
- Ensure timely completion of month-end and year-end closings in line with IR and donor requirements.
- Provide quality assurance on operational reports, ensuring data accuracy and completeness.
- Support in preparing fund utilization and expenditure reports for management review.
5. Capacity Building & Transition Support
- Provide hands-on coaching and technical guidance to finance assistants and officers.
- Support recruitment, onboarding, and training of new finance team members.
- Facilitate smooth handover of financial duties and knowledge transfer to permanent staff.
- Work collaboratively with program, procurement, and HR teams to strengthen coordination and efficiency.
Essential:
- Bachelor’s degree in accounting, Finance, or related field.
- Minimum 5 years of progressive experience in financial management, including at least 2 years in a senior or supervisory role within NGOs or humanitarian organizations.
- Strong understanding of operational finance, internal controls, and donor compliance.
- Proficient in Microsoft Dynamics AX and Microsoft Excel.
- Demonstrated ability to manage multiple priorities under tight deadlines.
- Strong analytical, problem-solving, and leadership skills.
- Experience with INGO finance systems and donor audits (e.g., UN, EU, SIDA, GAC).
Desirable:
- Dear experience in operation, reporting and budgeting is a strong asset.
- Knowledge of the Syrian financial and NGO regulatory environment.
- Familiarity with project cycle management and financial monitoring.
Personal Attributes
- Proactive, detail-oriented, and thorough in reviewing financial records.
- Strong ethical standards with a high level of integrity, reliability, and commitment to compliance and IR values.
- Analytical thinker with strong problem-solving and organizational skills.
- Excellent time management and ability to handle multiple priorities effectively.
- Collaborative team player with a supportive and inclusive leadership approach.
- Demonstrates strong interpersonal, mentoring, and team-building skills.
- Calm, solution-focused, and adaptable under pressure.
- Culturally aware, respectful, and sensitive to diverse environments.
- Committed to Islamic Relief Worldwide’s mission, vision, and values.
- Able to work both independently and collaboratively across departments.
VII. Protection and Safeguarding Awareness
- Awareness of child protection principles and safeguarding of vulnerable populations.
- Knowledge of institutional safeguarding frameworks and policies, including Prevention of Sexual Exploitation and Abuse (PSEA).
- Participation in protection-related trainings and familiarity with reporting mechanisms for misconduct or violations.
Application procedure:
- If you are reliable, service-minded, discreet, dedicated and a highly motivated professional, with a strong commitment to IRW’s values and beliefs, please apply by completing the application form from the following link before the closing date.
- Interested applicants that possess the personal specifications mentioned above may apply by completing the job application on the following link before 23th Nov 2025 at 5:00 pm. before the closing date.
- Please complete all the fields in the application link and submit it before the deadline, as any incomplete or late application will be refused.
- Submitting this application does not represent any responsibility on the organization of any kind, and the organization has the right to set standards as it deems appropriate for the job according to the information available about all applicants, and to select candidates who will attend a job interview from among the applicants by those standards.
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