Accounting

• Responsible for ensuring monthly finance closing of the mission – Damascus level on time:
• Manage all accounting for Damascus office and conduct a daily posting.
• Process all office and staff payment on time.
• Establish a good tracking system for advances and ensure that clearance of advances is done on time.
• Liaise with Regional Support Office (RSO) Focal Poitns for month closing
• Ensure monthly books are closed in NetSuite by month closing deadlines each month..
• Record payment vouchers daily in the cash and bank sub-journals and later in the Netsuite system.

Payments and Reporting

• Collaborate with the Banks and other providers to ensure that queries related to payments are timely resolved (return payments, under/over payments of staff, suppliers and contractors incorrect account details etc).
• Act as main FP for bank matters (including but not limited to opening, closing bank accounts, adding signatories, preparing reconciliations, payments, ensure sufficient balances are available to avoid liquidity shortages, other matters as required)
• Verify Damascus office expenses, expats allowances, travel claims and other cash payments.
• Process expats monthly salary advances and housing allowances payment in light of RI policies and appropriately book in NetSuite system
• Perform daily cash count and update status of bank book.
• Support HR department in Preparation and Process Payroll Payments of Damascus office staff
• Maintain custody of the office petty cash fund and make daily payments of approved transactions.
• Ensure cash liquidity is maintained at proper levels and request funding timely through RRFs
• Support Field locations with Payroll Processing (including payment request, processing, execution of payments, uploading into different platforms/databases, booking of expenses)
• Prepare any governmental reports as required per local requirements (e. Social security, tax departments, any relevant financial institution bodies) and share with CPA, Finance Compliance Controller and Finance Manager for review and validation
• Assign cards to new employees and vendors, monitor their balances, perform monthly reconciliations, and generate the required reports; act as focal person for Card System approach - validating IDs and assigning the cards, make the monthly reconciliations, approving top-ups and provide technical support to HR, Log team and finance field staff; ensure reconciliation of payables with the Card system provider

Filing, Retention and Audit Readiness

• Maintain full computerized and up-to-date filing system for the Damascus office in the Accounting System - Netsuite and Box / SharePoint for audit ready purpose.
• Prepare photocopies and/or scans of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance.
• Support with Audit missions by sharing the support documents for audit sample

Other

• Occasionally travel to Country Field or other locations for gap filling of finance staff.
• Perform other duties as required.

Safeguarding

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.

• Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.
  Behavior and conduct

• Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies

• Acts with integrity and holds themselves accountable for being respectful, inclusive and professional

• Reports any concerns