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he Admin and Liaison Officer is an integral member of Blumont’s Admin and Liaison Team. The role is responsible for ensuring the efficient management of all administrative and liaison functions, supporting smooth operations and effective coordination across the organization.
Focal point for Direct Purchase procurements for office/guesthouse, ensuring compliance with all requirements of the process.
Prepare all payments related to office/guesthouse (daily drivers, labors, utility bills, etc…) and submit them in a timely manner with all required supporting documents to be processed on time.
In charge of fleet management and transportation for the movement needs, including verification of vehicle logbooks, driving licenses, and vehicles registrations to be up to date on the record, incident reporting in case of accidents, and sharing with relevant stakeholders.
Oversee the operations of the generators, ensuring enough stock of diesel, lubricant, and filters are always available for smooth operations of the generators. Prepare monthly reports on fuel consumption by generators.
Arrange the transportation for Expat/Local travels for staff or visitors.
Ensure all local permissions and approvals are in place.
Ensure close coordination with other areas’ fleet focal points for long trips.
Arrange the transportation for mail (documents, equipment, etc.…).
Monthly update and sharing for all Tracking of supplies quantities, Fleet management reports, PRs, and shipment orders.
Responsible for managing office and guesthouse (kitchen and stationery supplies, hygiene, maintenance, utility bills, etc.) to be ready for use by employees, residents, and visitors. (Raising requests when needs occur to replenish supplies, for example)
Line manager for cleaners and drivers.
Any other technically relevant duties requested by the line manager.
Bachelor degree in administration or any equivalent is desirable.
EXPERIENCE and SKILLS
3 years of relevant experience in administration, liaison positions.
Good experience using computers and office software packages (MS Word, Excel, etc.).
Experience with INGO sector with proven track of external stakeholders management such as government ministries and entities.
Good in English and Arabic.
Ability to stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and consistently behave toward others.
Success Factors:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
Proven ability to take initiative and be accountable for results.
Awareness of and sensitivity to the multicultural work environment.
Commitment:
All role holders are expected to carry out their duties per our code of business ethics, core values, anti-harassment policy, and PSEA policies.
Other Considerations:
• Candidates will be required to provide educational certification to Blumont’s satisfaction as a requirement for this role.
• Candidates from the local area are encouraged to apply.
Interested candidates are requested to fill out and attach the most updated Resume to the link below before 25 November 2025:
LINK: https://ee-eu.kobotoolbox.org/single/KAHOnpBm
Blumont is an equal-opportunity employer, values diversity in its workforce and continually strives to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Due to the large volume of applications, we receive, we are unable to respond to all applicants, therefore, only shortlisted candidates will be contacted.
Blumont will review the applications on rolling basis and may close the advertisement before the deadline if the ideal candidate was found. One or more similar/different positions maybe filled in this recruitment activity depending on the applicants’ qualifications.
Blumont’s selection process will include rigorous background checks and all team members will be expected to carry out their duties in accordance with our core values, anti-harassment policy and PSEA policies
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