Program management

• Ensures an effective planning, implementation as well as monitoring and evaluation of the program’s sub-components and timely delivery services according to targets set in the project's description.

• Guarantees an efficient financial management for the program, in compliance with INTERSOS model and donor regulations.

• Conducts regular meetings (as needed) with program and support staff to follow up on project implementation including revision of targets against achievements, identification of gaps in the response in order to define needed adjustments in the implementation.

  Team Management & Human Resources Management

• Ensures project team management and coordination.

• Ensures regular performance appraisal of projects staff in line with internal regulations.

• Ensures timely recruitment of national staff, in coordination with relevant support staff, as per INTERSOS policy for staff recruitment.

• Ensures respect of and adherence to INTERSOS rules and regulations, code of conduct and ethical values chart.

• Ensures and proposes capacity-building opportunities for national staff, keeping clear oversight and reporting on training attended and conducted by national staff.

  Financial Management and procurement

• Prepares and ensures regular update of financial plan(s) and Procurement plan(s).

• Verifies and approves purchase, in line with the budget and the financial and procurement plan.

• Verifies on a weekly basis the bookkeeping entries in the INTERSOS accounting spreadsheets (PN): verifying budget line allocations, budget expenditure status against actual delivery and the financial plan for the project implementation period.

• Ensures purchases of goods, services, supplies are in line with the relevant INTERSOS procurement guidelines and procurement plan.

• Verifies the list of expenditures, prior to finalizing the interim and final financial reports.

• Holds final responsibility for verification of all support documents.

  Monitoring, evaluation and reporting

• Delivers timely quality reporting on project activities (Monthly, Mid-Year, final reports), including findings in terms of impact on individuals and communities.

• Provides monthly updates to the Program coordinator about project progress including achievements vs targets using the monitoring tool developed by INTERSOS.

• In coordination with the coordination team, contributes to the preparation of the Monitoring and Evaluation plan.

  Project Strategy, reporting and planning

• Contributes to the formulation of new projects as well as of the program strategy for the respective area of intervention.

• Ensures a comprehensive vision of the intervention in Hama, strengthening the complementary of different projects implemented in the area.

• Collaborates with the other PMs in order to integrate the different interventions in the same long-term strategy.

• Support in the identification of strategic partnership for future intervention to ensure an integrated approach in Hama and Idlib governorates.

  Coordination and representation

• Establishes and manages relations pertaining to projects activities, with relevant stakeholders, local authorities, relevant donors and institutions.

• Ensures INTERSOS representation through participation to relevant IA coordination forums in North and Central Syria.

• Proactively participates and represents INTERSOS in relevant working groups (i.e. inter-agency and other relevant working groups) at the regional level.

• Proactively engages in bi-lateral meetings with other INGOs and NGOs active in relevant sectors and geographical areas to avoid duplication, ensure coordination and referral and work for complementary efforts.

• Ensures systematic information and update sharing with the Programme Coordinator and relevant colleagues.

  Base Management

• Ensures coordination of support functions at Base level.

• Ensures the good integration between the different departments in the base (programs/support) with regular base management meetings and follow-up of the action plans that may be set.

• Ensures follow-up on security related matters at the Base level for all projects and staff in coordination with the Security & Liaison Manager and the Head of Mission

• Ensures support to the international missions deployed to Hama, including accommodation, logistic support and security advice.

• Acts as responsible for the office and other official INTERSOS premises including follow up on the security location, maintenance, finalization of the contract.

• Ensures regular update of the Comprehensive Planning Process (CPP) as requested by the Head of Mission.

• Contributes to the operationalization of risk prevention and mitigation measures set in the CPP as per agreed tools and procedures.