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Position Overview
The Logistics Officer will operate under the direct supervision of the Operations Expert and provide effective and efficient logistics support for WHH operations in Syria. The role covers key responsibilities in:
- Fleet Management
- Warehouse and Asset Management
- Office and Guesthouse Support
- Supervision of Support Staff (Drivers and Cleaners)
Asset Management
- Receive newly procured assets from vendors as per approved purchase orders.
- Prepare GRNs and ensure goods match the specifications and quantities in contracts or purchase orders.
- Coordinate with the Procurement Unit to document and assign asset IDs.
- Maintain comprehensive filing of all asset-related documents (new, old, lost, or stolen items).
- Prepare asset handover forms and submit them for endorsement prior to allocation.
- Collect assets from exiting staff and verify against inventory records.
- Assist in physical asset verification and reconciliation reporting across WHH offices.
- Safeguard hard and soft copies of all logistics and asset documents.
Warehouse & Inventory Management
- Maintain accurate warehouse records; oversee dispatching according to approved distribution plans.
- Ensure completeness of dispatch documentation and confirmation of receipt by program teams.
- Implement proper warehouse systems and procedures in coordination with the Operations Expert.
- Track all inbound/outbound supplies using the warehouse tracker; retain all related documentation.
Fleet Management
- Oversee fleet scheduling, driver assignments, and overall vehicle coordination.
- Prepare and maintain weekly vehicle movement plans.
- Ensure timely updates of vehicle log sheets and monitor monthly crossing permits.
- Monitor vehicle maintenance and ensure proper inventory of parts and consumables.
- Maintain accurate daily entries in the FleetWave system.
Office & Guesthouse Management
- Supervise cleaners, drivers, and support staff to ensure smooth operations.
- Coordinate logistics for visitors and events (transport, accommodations, workshops, etc.).
- Manage incoming and outgoing correspondence including mail and parcel tracking.
- Maintain up-to-date contact lists and communication directories.
- Provide administrative support for procurement, workshops, and facility maintenance.
Program Support & Coordination
- Provide feedback from program staff to suppliers and vice versa as needed.
- Monitor partner commodity movements, including zero-point (border) transfers.
- Support logistical arrangements for project activities, meetings, and field visits.
Reporting & Documentation
- Prepare weekly, monthly, and quarterly reports on assets, fleet, and inventory status.
- Ensure proper documentation filing for audits and future reference.
- Attend team meetings and prepare meeting minutes when required.
Qualifications
Education & Experience
University degree or colleague diploma in Logistics, Business Administration, or related fields.
Minimum 2 to 3 years of relevant professional experience, ideally in a non-profit/humanitarian setting.
Skills & Competencies
Strong experience in logistics, fleet, asset, and warehouse management.
High proficiency in Microsoft Office (especially Excel); experience with logistics management systems is a plus.
Experience of managing fleet wave system will be an asset.
Ability to work independently, manage multiple tasks, and deliver results under pressure.
Strong communication and interpersonal skills; capable of supervising support staff.
Reliable, organized, and detail-oriented.
Language Requirements
Fluency in Arabic and English (written and spoken) is essential.
Confidentiality
The Logistics Officer is expected to maintain strict confidentiality on all matters and information obtained during employment with WHH and beyond.
Application Notes
Only short-listed candidates will be contacted. WHH reserves the right to fill the position prior to the application deadline due to the urgency of the role.
Our offer
We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees/consultants and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition,
WHH receives funds from its donors for projects. If necessary funds are secured the duration of the announced post may be extended. If project funding is not secured the activities will stop completely and the employment/consultancy contract shall be terminated.
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Please send your application/CV in ENGLISH LANGUAGE via our online recruiting system by June 11, 2025. Arabic CVs will not be considered. Only short-listed candidates will be contacted.
Please read the privacy notice.
WHH JOB CANDIDATE PRIVACY NOTICE
This Privacy Notice was drafted by Deutsche Welthungerhilfe e.V. Turkey Representation Office (“WHH Turkey”) as data controller in accordance with Article 10 of the Turkish Law No 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Principles and Procedures in Conforming with the Obligation to Inform.
On the legal bases referred to in Article 5, “the processing activity is necessary for establishment, use or protection of a right” and “the processing is necessary for the conclusion or fulfilment of a contract”, WHH Turkey shall process your name-surname, e-mail address, mobile phone no, references and CV/résumé personal data for carrying out selection and placement processes for job candidates, and transfer them to third party suppliers through your applications to published WHH Turkey job ads via employment agencies or sending your CV/résumé to WHH Turkey directly by wholly or partly automatic means. Additionally, WHH Turkey is going to get in touch with your references assuming that all obligatory information is given, and consents are obtained by your side about sharing their personal data with WHH Turkey.
You may submit your requests to WHH Turkey under Article 11 of the Law concerning the rights of the data subject in accordance with the Communiqué on the Procedures and Principles of Application to a Data Controller.
*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.