Accountability and Complexity

❖ ESSENTIAL RESPONSIBILITIES AND DUTIES

Office Management:

• Ensure that the office portrays a professional image.
• Maintain proper inventory of office supplies and ensure all equipment (i.e. telephones, computers, etc.) are in working order.
• Ensure that all office supplies, utilities and kitchen supplies are available on a monthly basis.
• Receive and spent the cash advance for the office by following up with RI cash advance policy and procedures.
• Maintain a cleaning environment in the office by managing the cleaner and supervise his/her work.
• Other duties as assigned.

ASSET MANAGEMENT

• Support on all aspects of asset inventory management of items in the office in and report to the WoS Supply chain and operations manager.
• Ensure that all assets are tagged, and update all documents related to the main assets sheet.
• Coordinate with procurement for any assets that have been purchased for the office to register that item and tagged it.
• Other duties as assigned.

Fleet Management

• Has a full understanding of RI fleet management policies and formats.
• Work on the weekly plan Fleet movement for Damascus office.
• Collect log sheets from the driver on a weekly basis and prepare overtime, payroll for the driver.
• Check on a quarterly basis all vehicles and make sure they are within MC standards.
• Other duties as assigned

Procurement:

• Assists staff as needed on timely completion of purchase requests and other documentation.
• Daily coordination of RI procurement activities.
• Update the procurement trackers
• Update all contracts and keep them well maintained.
• Coordinate with the finance department to ensure that payments to vendors / suppliers are made on time and without any unnecessary strains on the financial systems of RI.
• Maintain a vendor database.
• Other duties as assigned.

Behavior and conduct

• Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies.
• Acts with integrity and holds themselves accountable for being respectful, inclusive and professional.
• Reports any concerns.

Safeguarding

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
• Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.