OBJECTIVES

1. Ensure Technical Quality and Compliance:

To ensure that all FSL/Emergency interventions are technically sound, contextually appropriate, and

in line with humanitarian standards and organizational guidelines, including the development and

review of BoQs, designs, and technical specifications.

2. Provide Technical Leadership and Support:

To offer ongoing technical guidance and support to Project Managers and field teams, ensuring

consistent implementation quality across all operational areas and facilitating capacity building as

needed.

3. Coordinate and Represent at Strategic Level:

To represent the organization in relevant national and sectoral coordination forums , Technical

working groups (e.g., National FSL Cluster, CWG, … ) and sectos, and engage effectively with donors,

government authorities, and partners to align strategies and enhance collaboration.

DUTIES AND RESPONSIBILITIES

1. Project Implementation Follow-up

1.1. Project Planning

a) Ensure timely organization of project kick-off and close-out meetings

b) Ensure that all projects have an implementation strategy and work plan

c) Together with Area Coordinators and Project Managers, plan the various stages of project

implementation and set direction by prioritizing and organizing activities and resources to

achieve project objectives

1.1. Project Implementation Follow-up

a) Oversee the implementation of projects ensuring that technical requirements and quality

standards are considered and respected during project implementation

b) Anticipate and mitigate risks and implementation delays and provide ad-hoc support to

project implementation through trouble shooting and eliminating blocking points

c) Monitor output achievement, cash burn rates and ensure a timely completion of projects

through review of PMFs, BFUs and project reports

d) Ensure that contractual obligations are met in terms of project deliverables

1.2. Project Quality Control

a) Ensure the application of a practical field-based M&E system/plan for each project

b) Conduct frequent field visits to project sites to assess activities and ensure efficient use of

resources

c) Advise Area Coordinators and Project Managers to adapt projects according to monitoring

and evaluation findings

d) Advise on and assist with project reviews conducted by AMEU

e) Together with the AMEU team, ensure capitalization of best practices and lessons learnt for

projects in the area of operations

1.3. Implementing Partners

a) Support the Project Managers to regularly review partnerships with implementing partners

and ensure that any issues or disputes are resolved in a timely manner

Provide support to partners in project implementation and ensure timely and qualitative 
implementation of projects by partners in line with Acted and donor requirements
c) Lead review meetings with partners, with particular attention given to the relationship 
aspects of partnership collaboration
1.5. External Relations
a) Establish, maintain, and improve active and regular working relationships with local 
authorities and obtain required authorization and buy-in for Acted’s activities
b) Support, facilitate or undertake communication and liaison activities to actively consult and 
involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project 
implementation
c) Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful 
manner
2. Administrative and Operational Management of Project Implementation
2.1. Finance
a) Review the project BFU(s) to avoid underspending
b) Ensure accurate budget forecasting and expense planning
2.2. Logistics
a) Contribute to the development of project procurement plans
b) Contribute to quality checks and procurement committees to finalize suppliers’ selection 
according to applicable scenario
c) Ensure timely procurement and adherence to rules of origin and nationality
2.3. Administration/HR
a) Participate in the transparent and timely recruitment of project staff (developing 
organigrams, ToRs, elaborating recruitment tests)
b) Proactively support Project Managers and Area Coordinators to adapt the project staffing 
structure to needs and funding
c) Ensure regular performance appraisal and career management of project teams
d) Ensure a positive working environment and good team dynamics
e) Manage interpersonal conflicts
f) Ensure capacity building among project staff
2.4. Transparency/Compliance
a) Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, 
attendance sheets etc.) are adequately prepared, compiled and filed according to Acted
procedures.
b) Ensure staff awareness and respect of Acted’s code of conduct and FLATS procedures
2.5. Security
a) Together with the Security focal points, assess risks in the areas of project implementation 
and develop context specific MOSS and SOPs
b) Ensure that project teams are aware of security threats and follow Acted security policies, 
MOSS and SOPs accordingly
2.6. Implementing Partners
c) Support the FLATS team, Project Managers to ensure adherence to Acted’s policies and 
procedure, arranging training and induction as required

Ensure that all budgetary issues between Acted and partners are addressed and that mutually 
beneficial solutions are agreed upon in a timely manner
e) In collaboration with the FLATS team, review due diligence of partners or conduct new due 
diligence and develop appropriate time bound organizational development workplans
f) Oversee the development of capacity building framework and action plans with full 
participation of partners
g) Ensure partners provide all project documents required by Acted and its donors in a timely 
manner and according to Acted standards
KEY PERFORMANCE INDICATORS
• % of projects with up-to-date and accurate Project Management Framework (PMF) and expense 
forecast
• % of projects completed on time without the need for an NCE
• % projects completed within budget flexibility
• % of projects with contractual targets/indicators met
• % ineligible expenses on project budget lines
• Project records and documents (beneficiary lists, donation certificates, attendance sheets, 
payment sheets) available for all project activities
• % positive monitoring and evaluation reports (internal and external)