Procurement Operations

• Manage and maintain up-to-date vendor databases and price lists.
• Identify suitable suppliers, obtain quotations, and conduct initial assessments.
• Ensure all procurement actions comply with WHH procurement policies and donor requirements.
• Review and process Supply Purchase Requests (SPRs), quote requests, and quotation analyses.
• Carry out purchases in line with validation thresholds and WHH procedures.
• Verify procurement documentation completeness, including required signatures, stamps, and dates.
• Ensure procurement files are properly documented, archived, and accessible for audits.

Market Assessments and Supplier Engagement

• Conduct regular market assessments to identify vendors and monitor price trends across Syria.
• Negotiate pricing, delivery schedules, and contract terms with suppliers to ensure value for money.
• Monitor supplier performance and report issues or irregularities to the line manager.
• Maintain and regularly update the Approved Supplier List (ASL).
• Participate in due diligence processes for supplier vetting and validation.

Coordination and Planning

• Collaborate with program and logistics teams to develop procurement plans aligned with project timelines.
• Coordinate with technical teams to ensure that specifications for goods, services, and works meet quality standards.
• Attend program management and coordination meetings to provide procurement updates per project or grant.

Documentation and Reporting

• Support tendering processes, including e-tenders via the EU-Supply platform.
• Prepare accurate procurement documentation and submit payment requests to Finance in a timely manner.
• Ensure the SPR Tracker is regularly updated with relevant data (status, timelines, comments, etc.).
• Monitor procurement progress, identify delays, and provide updates or justification to relevant teams.
• Review payment orders for completeness, accuracy, and proper authorization prior to submission to Finance.

Support Functions

• Manage local purchases and ensure proper delivery and documentation of goods received.
• Maintain clear communication with suppliers for all local procurement activities.
• Support the procurement team in planning and implementing emergency or large-scale purchases when required.

Other Duties

• Perform other relevant duties assigned by the Operations Expert as needed to support overall supply chain performance.