VEHICLE FLEET MANAGEMENT

Participate in Sizing / optimizing the fleet and thermal park-based activities and ensure its homogeneity Participate in the planning and execution of maintenance and repair tasks on mission vehicles

Participate in defining the contents of a vehicle’s tool kit and ensure compliance by all bases

Participate in the compilation and analysis of the monthly fuel consumption

Participate in the Implementing a supply strategy for fuel, spare parts and consumables

Manage the administrative management of vehicle documents (logbooks, contracts, insurance, etc.) under the supervision of logistics coordinator

Support the strategy of reducing carbon footprint whenever applicable such as vehicle pooling and fleet rationalization

STOCK MANAGEMENT

Support the sizing of emergency stock and contingency planning, and ensure proper resource flow and validation between storekeepers and programs.

Ensure compliance with SI storage procedures, oversee monthly physical inventories and donation valuations, and propose material reallocations upon program completion.

ASSETS MANAGEMENT

Contribute to defining the equipment replenishment strategy and scaling up communication resources in line with field capacities.

Ensure all equipment is assigned a logistics code, participate in monthly park statement updates, and oversee periodic physical asset inventories at coordination and field levels, in line with SI procedures and relevant legislation.

PREMISES MANAGEMENT

Review all lease agreements and amendments, and support field teams in assessing premises and drafting new leases during relocations.

Supervise the coordination logistics officer to ensure guesthouse and office meet minimum safety and logistical standards.

COMPUTER EQUIPMENT MANAGEMENT AND IT

Support the implementation of data backup and protection strategies using SharePoint and LINK systems in coordination with HQ.

Build staff capacity on SharePoint and data storage practices, and coordinate email creation/modification for new joiners with HR.

Supervise field logistics and logistics officer to ensure software licenses are valid and assets are maintained or repaired as needed.

Coordinate with field teams to ensure IT infrastructure and connectivity meet SI standards.

REPORTING / CAPITALIZATION

Analyze monthly logistics reports from bases and report to the Logistics Coordinator on schedule.

Support proposal development and donor reporting, including reviewing BOQs and compiling procurement files.

Monitor partner compliance with SI logistics procedures through spot checks and documentation reviews.

Centralize key logistics data (transport, suppliers, pricing) and ensure readiness for audits.

Participate in coordination and interagency meetings, and ensure proper archiving of logistics documents.

HUMAN RESOURCE MANAGEMENT

Conduct logistics and IT briefings for new joiners and provide ongoing support and training materials to team members.

Supervise and appraise direct reports and contribute to organizing regular team meetings.

SI will offer a monthly salary of 2,070 USD, along with a comprehensive benefits package.