The Admin Officer is responsible for providing effective, timely and compliant administrative and
operational support to ensure the smooth implementation of the project. The position will coordinate
day-to-day administrative services, logistics, procurement follow-up, facilities, assets, records and
related support functions in accordance with HAND policies, approved project procedures and applicable
UNICEF requirements.
The post holder will work closely with programme, finance, procurement, HR and logistics teams to
ensure efficient use of resources, proper documentation and timely delivery of administrative services
to support project implementation.
Coordinate day-to-day administrative and operational support to ensure effective and
uninterrupted project implementation.
• Support procurement, logistics, travel, transportation, accommodation, meetings, events,
supplies and other administrative arrangements in coordination with relevant departments.
• Maintain accurate administrative records, files, inventories and documentation, ensuring proper
filing, archiving and confidentiality.
• Support management of project assets, equipment, office supplies and facilities, including
tracking, maintenance and appropriate utilization.
• Assist in monitoring administrative and operational expenditures, commitments and resource
needs in coordination with Finance and the Project Manager.
• Support recruitment, onboarding, attendance and other administrative arrangements for
project personnel in coordination with HR.
• Ensure administrative processes comply with HAND policies, donor requirements, internal
controls and applicable procedures, and flag operational risks or gaps to management.
• Coordinate with suppliers, service providers, authorities and other stakeholders on
administrative and logistical matters and follow up on pending actions.
• Provide timely administrative inputs to project reports and support audits, reviews and other
compliance requirements.
• Support safe, efficient and accountable operations and perform other relevant duties assigned
by the supervisor.
University degree in Business Administration, Management, Finance, Accounting, Public
Administration or a related field.
• Minimum 3 years of relevant experience in administration, office management or operational
support, preferably with an NGO, INGO or UN-funded programme.
• Demonstrated experience in administrative coordination, procurement/logistics follow-up,
records management, asset management and service-provider coordination.
• Experience in humanitarian or development settings and familiarity with donor compliance,
internal controls and administrative procedures is an advantage.
• Good knowledge of MS Office and administrative systems, with strong organizational and
documentation skills.
Skills
• Administrative and operational coordination.
• Planning, organization and prioritization.
• Procurement and logistics follow-up.
• Documentation and records management.
• Budget and resource monitoring.
• Communication and stakeholder coordination.
• Problem-solving and attention to detail.
• Integrity, confidentiality and accountability.
Please note:
• Please note that these vacancies are part of a roster/pool of potential candidates.
• No start date is confirmed at this stage, and any engagement will be contingent upon the
successful completion of all required project procedures and approvals.
Work Location: Aleppo and Idlib
You are kindly requested to submit your resume with the title in the subject line " Admin Officer "
to the following email address: career.sy@hand.ngo Applications without the subject name will not
be considered.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.