You will bring proven experience in logistics, procurement, and security management, ideally with INGOs, and experience in Syria is preferred. This role involves overseeing procurement, logistics, and security tasks in coordination with the Head of Mission. La Chaîne de l’Espoir is looking for a proactive, hands-on team player who can exercise independent judgment in logistics management and demonstrate the ability to implement, evaluate, and maintain efficient systems and procedures.
A specific focus will be brought to Syria mission’s opening and setting up the logistics department structure.
Working alongside the Head of Mission and the Admin, Finance, and HR Head, as well as the Program Manager, you will help define La Chaîne de l’Espoir’s logistics and procurement strategy for the country. You will prepare the procurement plan monthly, update it when necessary, ensure its implementation, and manage the logistics team on a daily basis to ensure smooth operations.
Additionally, you will be responsible for the security and safety of the country office, in close collaboration with the Head of Mission. You will develop, implement, and monitor security measures in accordance with La Chaîne de l’Espoir’s operational framework in Syria, following CDE’s protocols and standards. This includes contributing to risk reduction strategies and updating security documents in response to the evolving security situation.
Under the Head of Mission’s management, you will lead a team composed of one logistics officer, drivers.
The Logistics and Security Coordinator handles the following activities.
1. Mission opening: setting up the logistics department
- Conduct security and logistics assessment for premises selection: offices, guesthouses.
- Set-up proper and efficient working and living conditions, including keys management, assets and furniture’s, communications means, security elements.
- Implement proper procurement standards and ensure trainings to the teams
- Establish the procurement plan, along with the program teams
- Put in place movements and communication frameworks and rules, through documentation (SOPs), communication rules and channels, and users training
- Contribute, with HOM, to the writing of the security plan, including SOPs and hibernatyion/ evacuation plan, and crisis management
2. Facility management
- Be responsible for the proper functioning of La Chaîne de l’Espoir’s offices, guest house and warehouse at every level: lease contract, security, safety, cleaning, general maintenance, local insurance, layout and comfort in coordination with the Head of Mission
- Be responsible for planning logistics activities in connection with projects (equipment maintenance plan, Project Procurement Plan)
- Ensure proper follow up of team movements between La Chaîne de l’Espoir’s different sites, and welcome visitors from abroad in coordination with HQ travel department.
- Be responsible for IT (if need be with the support of HQ’s IT manager) at the requested security and safety level: implement La Chaîne de l’Espoir’s IT procedures, ensure the good functioning of all devices, follow up phone and internet contracts, organize and control digital archiving.
3. Procurement
- Take responsibility for all procurement activities for projects and the office, ensuring timely delivery and adherence to the principle of value for money.
- Collaborate with the HQ procurement department to develop and maintain an international shipping schedule, when necessary.
- Optimize sourcing (local, regional, or international) by considering price, quality, lead time, and potential security/safety or customs clearance challenges.
- Negotiate with suppliers to secure the most advantageous conditions for the projects and office (including delivery terms, price, Incoterms, payment terms, guarantees, etc.), and draft procurement and framework contracts for legal/HQ validation.
- Ensure the procurement plan is up to date, and used as the main reference tool for compliance.
- Ensure eligibility of procurement files and maintain proper archiving procedures.
4. Stock management
- Ensure the effective management and monitoring of the mission’s stock in accordance with La Chaîne de l’Espoir’s procedures, tools, and local laws.
- Take responsibility for the efficient management of office and project stocks, including tracking inventory movements (In/Out), ensuring proper storage conditions, maintaining security, and preventing stock shortages.
- Ensure that all document transfers and movements are properly referenced and recorded. Review and verify stock reports on a monthly basis.
5. Equipment Management:
- Take responsibility for the proper management of all project and office equipment, including inventory control, preventive and corrective maintenance, and allocation tracking.
- Oversee the monitoring of equipment usage, establish utilization procedures, and train staff on proper equipment handling.
- Track the condition, location, and ownership of equipment through regular updates to monitoring tools (property list) and maintain physical inventories.
- Develop and monitor an equipment maintenance plan to ensure the longevity and functionality of all assets.
6. Fleet Management:
- Ensure that the fleet available for both the office and project operations is adequate, fully operational, and ready to meet the needs of the mission at all times.
- Implement and enforce La Chaîne de l’Espoir’s fleet management procedures, including ensuring vehicle safety, regular maintenance, and fuel consumption tracking. Ensure that all vehicles comply with local regulations and organizational standards.
- Coordinate closely with the Head of Mission to track vehicle movements, ensuring that logistical operations are aligned with the needs of the mission and in compliance with local laws and regulations.
- Engage with local authorities and security bodies in Syria to ensure smooth and secure vehicle operations within operational areas.
7. Freight and transportation:
- Manage all the inland transportation (technical organization, loading/unloading, document management, security)
- Plan and supervises the shipment and delivery of materials up to their final destination
- Coordinate with the logistics department at headquarters for the shipment of merchandise coming from abroad and supervises the potential process involved with clearing customs
8. Security and safety Management:
- Under the supervision of the Head of Mission (HOM), you will be responsible for implementing and overseeing La Chaîne de l’Espoir’s security strategy within the country, ensuring the safety of both the staff and assets.
- You will manage the day-to-day aspects of mission safety, including staff movement tracking and ensuring the protection of personnel at all times.
- In close collaboration with the Head of Mission, assess the security risks related to program activities and their potential impact on staff safety. Adjust security measures accordingly to mitigate risks.
- Develop and implement a comprehensive security and safety training plan for all staff, ensuring that it meets organizational and local safety standards. Regularly evaluate staff competencies to ensure training effectiveness.
- Keep La Chaîne de l’Espoir’s security procedures up to date and ensure that they are clearly communicated to all national and HQ staff, ensuring consistent adherence to security protocols.
9. Team Management
- Supervise the whole of the logistics team (log off, drivers …), directly or otherwise
- Size and define the needed means for logistics operations related to project activities.
- Ensure the logistics department yearly action plan is implemented
10. Internal control:
- In close coordination with the HQ Program Coordinator and HQ’s Institutional Funding Manager to prepare mandatory reporting to donor, and audits on procurement and logistics.
- In close coordination with the Head of Mission, liaise with HQ’s Head of Internal Audit and Logistics Referent for ad-hoc audit on logistics and procurement procedures.
EDUCATION
A certificate or degree in logistics, procurement, supply chain management, operations management, business administration, management or equivalent field is required.
WORK EXPERIENCE
- A minimum of 3-5 years of professional experience in a similar logistics, procurement, and security role with an international NGO is required.
- At least two years of solid experience in field-level operations and security management, demonstrating the ability to handle complex, dynamic security and logistics challenges, is highly desirable.
- In-depth knowledge of the Syria context, including its security landscape, local regulations, and operational challenges, is strongly preferred. Experience working in high-risk environments within the region would be a significant asset.
LANGUAGUES
- Good verbal and written communication skills in English.
- Arabic is an asset.
PERSONAL QUALITIES
- Adherence to humanitarian principle and La Chaîne de l’Espoir’s code of ethics;
- Excellent organizational and communication skills with exceptional attention to detail;
- Strong time management skills;
- Knowledge of the various local contacts;
- Ability to work independently and collaboratively;
- Patience, flexibility and capacity of adaptation;
- Computer proficiency in Microsoft Office Package;
- Good interpersonal skills;
- Demonstrated capacities to work with colleagues
CONDITIONS
- 9 months full time contract renewable, as an expatriate
- Non accompanied status
- Position based in Damascus
- Starting date: May 2026
- Basic monthly salary range (2,500 – 2,900€/ month ) based on profile and experience.
- Monthly per diem ( 770 €)
- R&R: 5 days R&R every 3 months and reimbursement up to 600USD for the flight ticket
- Travel: round trip ticket flight beginning/end of contract + paid leaves at 6 months of contract
- Housing: shared apartment
- Medical coverage with 50% of employer contribution
- Medical evacuation and repatriation insurance paid by the employer
- Death and disability insurance paid by the employer
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.