Main Tasks:

Under the supervision of the HR coordinator, the HR Supervisor, will be required to:

National employees’ HR management:

• Support the implementation of national HR policies, ensuring alignment with SI regulations and local labor laws.

• Manage the recruitment process for national staff, ensuring proper job postings, application screening, technical

test facilitation, interview coordination, and recruitment tracking.

• Handle national staff onboarding/offboarding.

• Ensure proper contract management, personnel file maintenance, and adherence to employment laws.

• Process payroll using the HR software (HOMERE), ensure tax and social security compliance, and liaise with

authorities.

• Compile and submit HR reports on recruitment, payroll, social security, and tax updates to HQ.

• Maintain relationships with Syrian authorities and represent SI Syria in official HR-related matters when

requested.

• Maintain digital and paper archives, conduct quarterly HR file audits, and ensure data protection compliance.

International employees’ administrative follow-up:

• Manage international employees' per diems, break allowances, advance requests and other benefits (housing,

school fees, reimbursements...etc.) while ensuring timely validation, tracking, and documentation.

• Prepare monthly cash forecast for all expenses of expatriate staff and their dependents at Damascus level and

coordinate with the finance team and other INGOs in case of cost-sharing agreements.

• Organize the onboarding process for new employees, including induction schedules, HR briefings, and distribution

of mission-specific policies and templates. Maintain and update the orientation matrix and induction files.

• Organize the onboarding process for new international employees, including preparing induction schedules with

coordination teams, HQ, and line managers and conduct HR briefings on mission-specific benefits and policies.

• Maintain the international employees' database, track contract deadlines, and follow up on signatures while

submitting the related updates and reports to HQ in a timely manner.

• Organize the end of mission process for international employees (debriefing, end of mission ticket…etc.)

• Act as liaison between headquarters and expats for administrative follow up (arrivals, departures, HR Shuttle,

contract conditions- breaks/benefits)

• Book departure and arrival flight tickets for employees in addition to field visits tickets in coordination with the

logistics team.

• • Ensure proper archiving and filing according to SI standards and local legislation of both hard copies and soft

copies for the international employees' related documents.