1.      Strategic Grants Leadership and Resource Mobilization:

·        Lead and oversee the full grants management cycle, from proposal to close-out phases, ensuring timely submissions, compliance, and quality outputs.

·        Work closely with the Programs Manager and Sector Leads (ERL, FSL, Education, Protection, WASH, and Shelter) to identify funding priorities, develop funding strategies, and align project pipelines with donor priorities.

·        Provide analytical inputs on funding trends, donor mapping, and new opportunities to strengthen Orange’s portfolio and diversify income streams.

·        Lead the coordination of grant inception, review, and close-out meetings, ensuring all relevant departments understand donor expectations and reporting obligations.

·        Support the Programs Manager in preparing strategic fundraising and donor engagement plans at both field and HQ levels.

2.      Proposal Development, Technical Coordination, and Due Diligence:

·        Coordinate the end-to-end proposal development process, ensuring high-quality, technically sound, and donor-compliant submissions across all sectors.

·        Work collaboratively with the ERL and FSL sector teams to ensure proposals are evidence-based, technically coherent, and aligned with humanitarian, early recovery, and resilience priorities.

·        Facilitate active coordination with Education, Protection, WASH, and Shelter teams to ensure multi-sector integration, inclusivity, and complementarity within program design.

·        Ensure effective collaboration with MEAL, Finance, and Supply Chain units during proposal development to align indicators, budgets, and procurement plans.

·        Coordinate and lead internal due diligence processes for new proposals and partnership opportunities, ensuring that all potential projects, partners, and donors are assessed for:

o   Alignment with the organization’s mission, strategy, and sectoral priorities

o   Financial and operational capacity to deliver commitments

o   Compliance with Orange’s safeguarding, and accountability standards

o   Legal, reputational, and security risks associated with the engagement.

·        Maintain comprehensive documentation of due diligence findings and ensure risk-mitigation measures are clearly reflected in agreements, proposals, and partnership frameworks.

·        Provide technical quality assurance and narrative editing to ensure proposals meet both donor requirements and organizational standards for accuracy, consistency, and clarity.

·        Facilitate integration of lessons learned, evaluation findings, and MEAL recommendations into new project designs and proposals.

·        Ensure final proposals and concept notes are reviewed and validated by relevant sector leads, management, and partners before submission.

3.      Donor Relationship Management and External Representation:

·        Serve as the primary focal point for all donor communications, ensuring timely responses to queries, updates, and requests for information.

·        Develop and maintain strong relationships with institutional donors, UN agencies, and international partners to strengthen Orange’s position as a reliable implementing partner.

·        Represent Orange Organization in external meetings, donor consultations, cluster discussions, workshops, and international conferences, ensuring the organization’s work and impact are clearly communicated.

·        Prepare high-quality organizational profiles, visibility materials, and talking points for senior management in donor and coordination meetings.

·        Provide regular donor intelligence updates to the Senior Management Team and Programme Units.

4.      Grant Compliance, Monitoring, and Reporting:

·        Ensure all projects comply with donor regulations, contractual obligations, and internal control procedures.

·        Supervise the grants tracking system, ensuring deadlines for proposals, reports, and audits are met and accurately recorded.

·        Oversee the preparation and submission of narrative reports, ensuring alignment with MEAL data, financial reports, and technical deliverables.

·        Coordinate with MEAL to verify progress against indicators and ensure accurate evidence-based reporting.

·        Lead periodic internal grant reviews, ensuring project performance aligns with donor-approved logframes and budgets.

·        Support teams to prepare for external audits, donor visits, and project evaluations.

5.      Partnership Management and Capacity Strengthening:

·        Lead on partner identification, due diligence, and partnership formation in coordination with the Compliance, Programme, and Finance teams.

·        Develop and manage partnership agreements, sub-grants, and MoUs, ensuring they meet donor and legal requirements.

·        Conduct capacity assessments for implementing staff, particularly those working in ERL and FSL sectors

·        Provide ongoing technical support and mentorship to staff in project management, financial compliance, and reporting standards.

·        Promote equitable partnerships and foster a culture of mutual accountability and transparency.

·        Facilitate regular donor review meetings to assess performance, share lessons learned, and identify improvement areas.

6.      Coordination and Contribution to Programme Quality:

·        Actively participate in programme coordination meetings, providing input on donor priorities, project performance, and reporting status.

·        Collaborate with sector leads to integrate grants-related insights into strategic sector planning and project design.

·        Support the harmonization of project management tools, reporting templates, and documentation systems across all programme sectors.

·        Ensure that grant and partnership data is systematically shared with MEAL, Finance, and Area Offices to strengthen field coordination and accountability.

·        Contribute to multi-sector proposal development by aligning technical inputs from ERL/FSL with Protection, Education, WASH, and Shelter.

·        Support field and area teams in representing Orange’s activities to local coordination bodies and authorities.

7.      Systems, Compliance, and Information Management:

·        Oversee the archiving and proper documentation of all grant and partnership materials (proposals, contracts, reports, correspondence).

·        Lead efforts to digitize grants management workflows through ERP or shared platforms (ERP Odoo or internal systems).

·        Develop and maintain internal SOPs, templates, and tracking tools for proposal development and grant reporting.

·        Ensure data integrity, confidentiality, and compliance with donor and internal data protection requirements.