The Supply Chain officer is a key position to the success and delivery of quality
programs, The SC officer is responsible to support the Operations Management
Roles in the Offices in the planning, execution, and monitoring of supply chain
activities according to program priorities in compliance with organizational Supply
Chain policies and procedures and donor rules and regulations. The Supply chain
officer also provides support to the overall response of the operations
Under the direct supervision of the Supply Chain coordinator and head of supply
chain, the Supply Chain officer will be responsible for the following:
Procurement Management:
• Lead Market Analyses by collecting, organizing, and analyzing market data and
share results with program team and field Coordinators/ Managers.
Lead the bidding process by developing and issuing Tender process and
Request for Quotations (RFQ) and completing a purchase request process.
• Ensure review and execution of procurement contracts in timely fashion
• Manage relationships with suppliers and program staff
• Make sure supply chain monthly and quarterly reports are submitted on time to
the leadership team.
• Ensure all Suppliers' information is filed and maintained confidentially in all
offices.
• Ensure compliance to the organization and donor policies in the procurement of
program supplies and assets
Inventory Management
• Ensure effective handling of inventory.
• Implement the orginazation inventory policies with regard to all project Items
including cycle count, reporting discrepancies.
• Produce grants ending and year-ending inventory reports in a timely manner.
• Coordinate inventory disposal procedures
Assets Management
• Develop Assets maintenance, including repairs tracking and insurance coverage
process.
• Ensure spot-checks are done systematically, documented and reported for all the
organization assets, inventory and equipment every 6 months.
• Handle asset and property disposal, including auction management
• Ensure that grants inventory and asset report is accurate, regularly produced,
reviewed and approved before the Grant closing date.
Logistics and Fleet Management
• Conduct transport needs assessments
• Develop and supervise fleet movement plans, vehicle maintenance, drivers'
assignment, vehicle safety, and fuel consumption.
• Develop vehicle management cost analysis
• Regular issuance, review, and usage of vehicle monthly reports to inform
strategic decision-making process.
Key Working Relationships:
Position Reports to: Head of Supply chain and Supply chain coordinator
External: May Serve as AFH/SYD Supply Chain representative in outside meetings, other
non-governmental organizations, inter-agency groups and foundations.
Qualifications and Education Requirements:
• Preferred graduate with bachelors or Diploma in logistics/supply chain
management or in engineering/ business management or have any relevant
experience in Supply chain.
General Work Experience:
• Minimum one year of progressive Supply Chain professional experience,
• Experience working with in an ERP environment.
• Experience with Data Analysis
• Experience working with a diverse portfolio of Donors and knowledge of
specific donor guidelines..
Skills:
• Languages:
Good in English (Writing-Reading-Speaking).
Excellent in Arabic (Writing-Reading-Speaking).
• Computing:
- advanced level in Microsoft Office (excel, word, outlook, teams, etc,).
• Have a high degree of flexibility and ability to work under sometimes acute
hardship conditions against tight deadlines.
• Strong communicator, negotiating to facilitate and presenting
• Able to work effectively in a highly matrixed structure
• Excellent training and coaching ability
• Ability to travel to remote field offices.
Job code: AFH/SY/DA/SCO/557
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