Accountability and Complexity

Financial Operations & Compliance

• Check financial documents and transactions for completeness and compliance with established RI procedures and donor requirements, and escalate exceptions to the Finance Coordinator.
• Ensure the accuracy, completeness, and quality of supporting documentation for all financial transactions.

Payroll & Staff Payments

• Review and reconcile monthly incentives payroll, and related payment documentation for (HFs), (MMUs) and (WGSSs) using approved payroll records and established reconciliation procedures.
• Coordinate with the HR team to make Top Ups on our electronic salary system (GT) and ensure all the balances are accurate.
• Responsible of checking and validating cards, top-ups, balance reconciliations on Genius Tag system.
• Review direct staff payroll and timesheet in coordination with Finance Coordinator.
• Review and validate staff banking accounts information.
• Monitor distribution salaries for the direct staff and incentive and ensure the successful disbursement of payments through the (GT) electronic payment system, including reconciliation of disbursed amounts with the online payment platform records.

Accounting, Filing & Documentation

• Receive the approved transactions and record them on NetSuite System.
• Ensure all soft copy documents are appropriately uploaded to the SharePoint and records in NetSuite (NS) accounting system
• Ensure making daily and monthly reconciliation between cashbook and NS
• Ensure all original financial documents are properly filed and archived in accordance with RI policies and audit requirements.
• Maintain and update financial trackers, monitoring tools on SharePoint.

Cash & Treasury Management

• Prepare Maintain accurate cash records and ensure timely reconciliation following fund receipts and month

end closures.

• Review cashbook, payment tracker, and cash counts done by Finance assistants.
• Responsible for following up with the banks for verifying accounts, requested transfers and bank reconciliations.
• Process/support cash exchanges USD to SYP in accordance with approved procedures and Finance Coordinator authorization.
• Prepare weekly payment forecasts and cash requirement plans in coordination with the Finance Coordinator and finance team.

Financial Monitoring & Field Support

• Coordinate field-monitoring activities and provide procedural support to Finance Monitoring Assistants under the direction of the Finance Coordinator to review all the supporting documentation of Running cost for RI HFs and perform supplier verification visits when required.
• Monitor expenditure, consumption reports, and inventory records, reporting any discrepancies or concerns to the Finance Coordinator.

Coordination and Support:

• Coordinate and Support finance staff, ensuring effective implementation of financial procedures.
• Support finance orientations and share procedural guidance with colleagues as requested by the Finance Coordinator.
• Prepare and submit regular financial monitoring reports and weekly activity reports to the Finance Coordinator.

Audit & Internal Control

• Support reconciliation of finance-related asset/inventory records with Supply Chain records as required.
• Monitor the effectiveness of financial controls and recommend corrective actions to address identified risks and compliance issues.

Asset & Inventory Oversight

 Monitor office assets, supplies, inventories, and project-related resources to ensure proper utilization, accountability, and recordkeeping in coordination with Supply Chain Team.

Financial Reporting Month-End & Year-End Closure

• Assist in the preparation of monthly, quarterly, and ad hoc financial reports for management and donors.
• Support month-end, year-end and donor financial closing processes, ensuring all transactions are recorded accurately and on time.

Other Duties

Perform any additional finance-related responsibilities assigned by the Finance Coordinator or Finance Manager to support organizational objectives and operational requirements.