Report to Supply chain coordinator and Senior SC Officer and perform tasks set as
required
• Manag the fleet for all the projects and arrange the movement plans according to the
program needs, manage the drivers and coordinate the transportation tasks, check
and examine the vehicles’ ability and readiness for movements, control the
attendance sheet and the car logs for the drivers.
• Manage the administration needs in the office and coordinate with all the department,
Manage the office store and register all in and out supply, Prepare the PR for the
quarter need accordingly.
• Use computer word processing, spreadsheet, and database software to prepare
reports, memos, and documents.
• Sort incoming mail, and courier deliveries for distribution also checking accuracy of
office bill calculations, coding, and data, and supply.
• Prepare and send outgoing mail, and courier parcels.
• Forward incoming general e-mails to the appropriate staff member
• Coordinate with supply chain Department to manage and oversees the staff and
visitor guesthouse maintenance and relationship with landlords etc. as required and
follow up when needed.
• Purchase, receive and store the office supplies ensuring that basic supplies are
always available
• Code and file material according to the established procedures
• Update and ensure the accuracy of the organization's databases
• Back-up electronic files using proper procedures
• Provide secretarial and administrative support to management and other staff
• Make travel arrangements, and prepare travel documentation as required for staff
and Syria Relief visitors.
• Coordinate the maintenance of office equipment
• Managing all secretarial tasks of the office needs like
- Arrangement of all internal meetings and Coordination between departments.
- Stationary
- Kitchen
- Meeting room
• Coordination and arrangement of all outside visits:
- Visitors
- Guesthouse
- Programs
- General care and needs
High school or Diploma in business management or accounting or economy or any
logistics related field. preferred but not required.
General Work Experience:
• Minimum one year of experience in general supply chain or administrative tasks, in
general, able to support operations by assisting, helping, organizing and sharing in
implementing administrative systems and monitoring the work progress.
Skills:
• Languages:
Good in English (Writing-Reading-Speaking).
Good in Arabic (Writing-Reading-Speaking).
• Computing:
• Proficient in Microsoft Office including, excel, word, outlook etc.
• Good time management
• Admin tasks Management
• Strong organization, work prioritization
• Strong people skills: good communication and networking
• Effective at negotiation and persuasion
Abilities:
• To maintain and manage fleet systems
• To maintain and manage admin ordering systems
• To communicate efficiently with multiple teams\employees of different backgrounds
or nationalities
• To communicate efficiently and effectively with visitors, government authorities
• To show commitment to social justice and the mission of the organization
• To demonstrate commitment to high professional ethical standards and a diverse
workplace
• To manage travel arrangements and bookings
• To organize events and training as required in coordination with other departments
• To follow and track legal issues effectively
• To organize office and guesthouse issues as required
• To organize an administrative team
• To work extra time as needed
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.