1. Procurement Management

• Lead and coordinate procurement processes in Syria.
• Ensure all procurement activities are transparent, cost-effective, and aligned with donor and organizational policies.
• Develop and maintain procurement plans with program teams and ensure alignment with project timelines.
• Negotiate and manage vendor contracts; monitor supplier performance.
• Oversee procurement documentation, including tender dossiers, evaluation reports, award decisions, purchase orders, and contracts.
• Review and support procurement plans from Heads of Projects (HoPs), ensuring compliance and timely execution.
• Build and maintain a supplier database.

3. Fleet Management

• Oversee fleet operations to ensure safe and efficient use of vehicles.
• Monitor maintenance, repairs, and fuel consumption.
• Implement fleet management software (e.g., FleetWave).
• Promote cost-efficiency and sustainable travel practices.
• Submit annual vehicle-related environmental impact data (e.g., carbon footprint).

4. Partner Logistics Management

• Support local partners in developing and implementing compliant procurement and logistics practices.
• Participate in tenders as an observer to ensure compliance.
• Review procurement documentation and provide capacity-building support.
• Conduct logistics and fleet spot checks at partner level.
• Conduct assessments of potential partners during the partner selection process.
• Identify gaps in partners' procurement, fleet management, warehousing, and asset management systems; develop and implement targeted capacity-building plans to address these gaps and enhance partner performance.

5. Inventory and Asset Management

• Collaborate with Logistics Manager (Gaziantep based) to track asset allocation and perform annual physical verifications.
• Manage Logistics officers’ to ensure asset management is done in accordance with WHH and donor regulations.
• Ensure asset records are updated and losses or damages are properly reported and investigated.

6. Warehouse Oversight

• Monitor warehouse operations inside Syria, ensuring proper documentation and safe storage conditions.
• Supervise inventory management, dispatch procedures, and record-keeping.

7. Facility and Office Management

• Oversee administrative and facility-related functions for WHH Syria office and guesthouses.
• Ensure timely payment and maintenance of utility services.
• Coordinate with IT and Admin for office functionality and repairs.

8. Administrative and Guesthouse Support

• Oversee logistical support for expat staff in Damascus (e.g., transportation, translation, maintenance).
• Manage coordination with cleaning staff, utility services, and local vendors.
• Support arrangements for expat needs such as mobile data top-ups, cash exchange, and transport.

9. Team Management

• Supervise procurement, logistics, and supply chain staff.
• Provide coaching, performance evaluation, and training.
• Foster an environment of continuous learning and improvement.

10. Coordination and Communication

• Facilitate regular coordination meetings with project teams and supply chain staff.
• Maintain effective communication with HoPs, partners, suppliers, and relevant stakeholders.