People management and development

• Periodically input in the review and revision of Procurement Job description and role profile.
• Manage, develop, and monitor team under your supervision and individual objectives and work plans.
• Analyse the learning and development needs of self and others under your supervision.
• Manage the process of Procurement induction and training of newly recruited staff.

Reporting

• Ensure visibility of the Procurement function and activities, by collating and disseminating Procurement reports.
• Use tools/systems, including KPIs, to review and analyse the supply chain and processes periodically to identify key risk and improvement areas.
• Feed into the process of institutional donor reporting in coordination with Supply & Logistics Manager.

Partnership

• Lead on the assessment and monitoring of Procurement capacity in partner organisations operating within your area of responsibility.
• Coordinate activities and resources with implementing partners in order to achieve common objectives.
• With input from country management implement learning interventions for partners.

Project supply planning & review

In collaboration with the project manager and support of country logistics management, design an appropriate supply structure, in line with Oxfam standards and procedures:

• Throughout the project cycle, and with support from the country logistics team provide information for the (re-)planning of supply activities, including in the early stages of new programmes and donor proposals.
• Implement and review periodically a procurement plan for each project, and ensure its effective and efficient use for all the procurements related to the project.
• Periodically review the effectiveness and quality of the Procurement process; informing the country logistics management as required

Procurement

• With relevant procurement staff, plan, organize and coordinate all procurement activities, in line with Oxfam standards and procedures and donor requirements, including but not limited to establishing a supplier data base and framework agreements.
• Provide advice & information to other departments on the commercial requirements of international trade
• Work closely with programme and technical coordinators, Team Leaders and others in order to maintain a broad knowledge of the varieties of Oxfam's standard equipment, keeping abreast of developments and changes in technical specification.
• Oversee tender committees and maintain applying procedures and documenting full supporting document including book of conditions, advertising the bid, received offers, evaluation process, results, awarding letters, rejection letters, to maintain and ensure transparency of tender process.
• Ensure contracts signed from Oxfam for any service or supplies are reviewed and checked from Oxfam legal advisor to ensure compatibility with local laws and to ensure compliance with Oxfam regulation.
• Highlight and report any fraud suspicious in the tender process or supply at all levels
• Pro-actively manage vendors and the in-country vendor database specifically through HELIOS system.
• Liaise regularly with finance on supplier's issues (terms and conditions of payments, quality, reconciliation of data between finance system and supply system).
• Compliance to donor terms and conditions for procurement.
• Plan, organize and co-ordinate all procurement activities, in line with Oxfam standards and procedures and donor requirements, including but not limited to establishing a supplier data base and framework agreements.

Warehousing and Transportation:

Support in ensuring timely movement of the goods to/from warehouse by:

• Contribute to a high level of coordination with suppliers, shipping agents, warehouse management, related authorities and Oxfam representatives
• Support in ensuring receipt of goods is in good order as described on the purchase order & requisition ensuring relevant technical advice for receiving goods of specific technical nature when necessary
• Contribute to a regular stock reconciliation and Channel of any discrepancy to the line manager.