Specific responsibilities
HR:
 

• Manage the entire process of national staff recruitment up to grade «4» at area office level. Initiate and support CO with higher-level recruitment processes.
   
• Responsible for the induction process of new hires, including induction plans, following up mandatory online and classroom trainings; and probation period evaluation.
   
• Focal point at area office level for all medical insurance matters; ensure a smooth running process including following up on employees cases, processing billings and reimbursements, following up with employees on pending issues; provide feedback to country office focal point
   
• Monitor and review performance management system at AO level; ensuring that performance evaluation are carried out in a timely manner and followed up.
   
• In consultation with line managers, follow up individual development needs and source internal and external training provision as and when required.
  Update training tracker and report as required.
   
• Provide training sessions and capacity building activities to staff and HR focal points in the Area Office on topics related to HR operational processes and systems.
   
• Ensure that personnel filing, leave tracking and attendance system monitoring are carried out properly and according to NRC policies and procedures.
   
• Support payroll calculation through monthly reporting on entry, exit and other staff transactions.
   
• Management of all HR tasks related to contingent workers at area office according to NRC policies and SOP’s; including recruitment, induction; payments and maintain updated database.
   
• Lead exit process for departing staff including exit clearance and calculation and exit interview
   
• Support staff care activities such as monitoring and keeping record or working injuries, sick leaves, and vaccination trackers.
   
• Prepare and process all official documents for staff in the respective area office (salary slips, employment certificates..etc)    
   
• Advises line managers and staff on implementation of NRC HR policies and procedures
   
• Responsible for ensuring good data management, ensuring data is accurately uploaded and filed. Ensure that all the needed documentation for the internal and external audits are in place when required.
   
• Contribute to the implementation and improvement duty of care and risk management initiatives and practices in the workplace.
   
• Answering employees' queries that related to jobholder function, and report/escalate any feedback to HR Management.
   
• Ensuring and report adherence to NRC’s HR Handbook, Terms of Employment, Syrian Labour Law other NRC policies and donor requirements.
   
• Follow-up and manage disciplinary cases from investigation to action.
  
  Administration:
  
   
• Ensure cleaning and maintenance of NRC premises. Ensure offices and guest houses are ready up to the needs with necessary furniture, equipment and materials
   
• Initiate payment of utility bills, maintenance costs, accommodation and venue costs
   
• Responsible for registration and payment of landlines, ADSL and mobile lines bills
   
• Manage the accommodation of staff and visitors in hotels, from booking to payment
   
• Initiate purchase of office stationery, kitchen supplies, office furniture, etc. 
   
• Submit monthly reports to line ma...[TRUNCATED]