Objective 1: Coordinate Logistics at the national level (60%)

Tasks:

Internal coordination of the logistics team in the Mission

• Support the standardization of procedures and templates.
• Ensure LINK implementation within the Mission.
• Act as focal point for all team´s troubleshooting.
• Act as focal point with HQ Logistics support team acting as go-between between bases and HQ.
• Ensure timely and relevant dissemination and implementation of Action Against Hunger Logistics procedures (Kit Log)
• Ensure the compliance of the whole Logistics operations to Action Against Hunger Good Business Regulations, Code of Conduct, and Charter of Principles
• Support in allocating workload and resources between Bases.

Support to and supervision of the supply chain:

• Control and execute all capital level procurement and provide active support to bases in this regard.
• Ensure timely and adequate implementation and monitoring of Action Against Hunger Supply Chain Management Tools
• Ensure adequate coordination among all departments involved in the supply chain.
• Act as focal point for Quality Control in terms of logistics and suppliers conducting field visits when needed.
• Act as the mission focal point in terms of procurement: giving integral solutions, launching tenders, and avoiding a split of the market.
• Lead the Procurement meeting monthly and ensure a smooth reception of the PRs among the departments.
• Ensure and lead procurement planning for every contract to be implemented by the Mission.
• Create, update, and disseminate the Mission Supply Plan
• Monitor and validate the work carried out by the Supply Chain Officer
• Monitor the compliance with Action Against Hunger and donors´ Logistics procedures.
• Ensure efficient transport of supplies within the Mission.
• Ensure the compliance of the whole supply chain to Action Against Hunger Good Business Regulations, Code of Conduct, and Charter of Principles
• Ensure proper implementation of the anti-fraud policy and its tools within the logistics department

Drafting of Proposals and Reports to donors

• Ensure proposals are in line with the Mission Logistics Strategy, and consider logistics costs, logistics needs, and the logistics context in the intended implementation areas.
• Prepare responses to any donor requirements and audits at any level.
• Create, update, and disseminate Project Procurement Plans, to be included in the proposal package sent to Action Against Hunger donors.
• Creation of accurate reports to donors on all logistics aspects defined by their policy (including stock, equipment, fleet and procurement)

Budgeting

• Prepare the logistics part of the Mission annual budget.
• Contribute to any budget to be submitted to donors as part of a Proposal
• Validate the monthly logistics expenditure forecast for all Bases

Reporting, analysis, and information management

• Control and analyze the Mission´s Logistics costs.
• Consolidate, monitor, and analyze any data submitted by the Bases.
• Ensure the Monthly Reporting requirements to Headquarters are met by the Mission.
• Ensure all reporting internally and for HQ (to be discussed and shifted on Officer duties if relevant and needed)

Equipment Management:

• Create and implement an equipment policy for the Mission.
• Ensure the adequacy of equipment to suit requirements and users.
• Manage equipment according to Action Against Hunger and donors’ guidelines.
• Ensure the correct and documented transfer of equipment on completion of projects.
• Ensure an efficient management of equipment in the Mission

Fleet Management

• Ensure an efficient fleet planning and management in the Mission.
• Create and disseminate a vehicle use policy.
• Ensure efficient transport of staff within the Mission.
• Monitor the maintenance and control of vehicles in accordance with Action Against Hunger procedures

Emergency Preparedness and Response

• Contribute to the creation and regular updating of the Mission´s Emergency Preparedness and Response Plan
• Train and prepare the logistics teams on Emergency response according to the Mission´s Emergency Preparedness and Response Plan
• Set up and manage emergency stocks when applicable

Objective 2: Contribute to the definition and implementation of mission strategy (10%)

Tasks:

• Contribute to the definition of the logistics component of the Mission´s strategy with information, hard data and clear planning
• Develop, update, and disseminate the Mission´s Logistics Strategy
• Adapt the logistics processes to include a Green Logistics perspective
• Support the digital transformation in the mission through the definition of standards and facilitating the coordination of involved parties
• Contribute to discussions within the Mission Coordination Team as needed
• Advise the Mission departments on logistics, as needed

Objective 3: Promote and ensure collaboration and coordination in logistics with external stakeholders and implementing partners (10%)

Tasks:

• Define the specifics of logistics management in any joint project between Action Against Hunger and its implementing partners
• Ensure any practices not already in use by Action Against Hunger are analyzed and considered for implementation
• Contribute and validate the logistics component of any written agreement between Action Against Hunger and it is implementing partners

Objective 4: Line-management of the logistics team in Damascus, and technical management and support to Base Logisticians in the Bases (20%)

Tasks:

• Contribute to the recruitment and capacity strengthening of logistics staff as needed
• Ensure cohesion and good communication within the department
• Participate in the briefing/debriefing of logistics team members