ABOUT Truth Guardians:
Truth Guardians is a non-profit organisation working in Syria and The Netherlands. The Organization is founded by White Helmets members aiming to provide aid to communities and persons recovering from conflicts and disasters; provide support and orientation to displaced people and communities in hosting communities; support justice, accountability, rule of law, human rights efforts, and international advocacy and research activities.
Truth Guardians is an equal opportunities employer and applications are actively encouraged from suitably qualified and eligible candidates regardless of sex, race, disability, age, religion or belief, marital status, or pregnancy and maternity.
SCOPE OF WORK
The Executive Assistant will provide high-level administrative and operational support to the Executive Director and act as a central liaison between the Executive Director, the Board of Directors, the Supervisory Board, and other internal and external stakeholders. The role ensures smooth daily operations, coordination of strategic initiatives, and efficient communication and governance processes.
TERMS OF REFERENCE
• Duty station: Damascus_Syria
• Line manager: Executive Director
• Line management Responsibility: N/A
• Full-time/Part-time: Full-time
Tasks and activities:
Under the direct supervision of the Executive Director, the Executive Assistant will
perform the following duties:
• Provide executive-level administrative support to the Executive Director, including managing schedules, correspondence, and travel arrangements.
• Act as a key liaison between the Executive Director and the Board of Directors, Executive management and the Supervisory Board, managing board and senior management meetings, preparing minutes, and assisting with governance processes.
• Assist in the preparation of reports, presentations, and documents for internal and external stakeholders.
• Monitor and manage deadlines and tasks associated with strategic initiatives, ensuring the Executive Director is well-prepared for meetings and events.
• Organize and coordinate high-profile events, meetings, and conferences.
• Conduct research and prepare background materials for meetings and decision-making discussions.
• Handle confidential and sensitive information with the utmost discretion.
• Oversee special projects or initiatives on behalf of the Executive Director.
• Assist with donor relations and external communications, including drafting official correspondences.
Required qualifications: Education, Experience and Competencies:
• An institute or bachelor’s degree in business administration, management, or a related field.
• Minimum of 3 years of professional experience including two years in administrative role.
• Strong organizational and communication skills.
• Excellent written and verbal communication skills in English & Arabic.
• Ability to work independently, handle multiple priorities, and manage tight deadlines.
• Time flexibility and ability to work remotely across different time zones.
• Proficiency in Microsoft Office Suite and online collaboration tools.
• High degree of professionalism, discretion, and confidentiality.
Salary and Benefits
The Organization offers a competitive remuneration package including social security and private health insurance.
If you are interested in applying for this position, please fill out the application form by clicking on the Link below and attach your CV and a covering letter explaining your background, suitability for the role and interest in what we do.
Closing date for application: 14 December 2025. Only shortlisted applicants who meet the required job qualifications will be contacted. Please note that due to the urgency of this position we will review the applications regularly and we do reserve the right to close this advertisement early; the closing date will be upon successful recruitment.
Truth Guardians believes in achieving diversity in its workforce by encouraging all qualified applicants, both male and female, to apply for announced vacancies. Truth Guardians is committed to its employees, ensuring they are not subject to sexual exploitation or abuse in exchange for the services they provide. Additionally, they are responsible for safeguarding children from harm and abuse, ensuring a safe environment for them. The organization strives to create a secure work environment for everyone, free from any form of harassment, harm, exploitation, or misconduct during work that may undermine the dignity and safety of volunteers and employees.
تحميل الملف المرفق
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.