Supply Chain Planning and Leadership

• Lead the planning, coordination, and implementation of Supply Chain activities in alignment with SRD priorities, program needs, approved budgets, and operational plans. 

• Develop and monitor procurement, logistics, and supply plans in coordination with Programs, Finance, and other relevant functions. 

• Identify Supply Chain risks, bottlenecks, and operational constraints and coordinate appropriate mitigation and escalation. 

• Contribute to the development and improvement of Supply Chain policies, SOPs, systems, tools, and processes. 

Procurement and Supplier Management

• Lead and coordinate procurement processes in accordance with SRD policies, donor requirements, procurement thresholds, and delegated authority.

• Oversee sourcing, market analysis, competitive procurement, supplier negotiations, evaluation processes, contracting, and Long-Term Agreements.

• Ensure procurement processes are appropriately documented, transparent, competitive, and supported by required approvals.

• Maintain effective supplier management, including supplier performance monitoring, market intelligence, and identification of supply risks.

• Coordinate supplier due diligence and relevant compliance requirements with Compliance and other responsible functions.

 Logistics, Warehousing and Inventory

• Oversee logistics, transportation, warehousing, inventory, stock movement, and distribution activities. 

• Ensure appropriate inventory controls, accurate records, stock management, and timely delivery of goods to programs and project locations. 

• Coordinate Supply Chain requirements for medical and other sensitive commodities with the responsible technical functions. 

• Coordinate Supply Chain aspects of organizational and project assets with Finance, Administration, Programs, and other relevant functions.

Compliance, Risk and Internal Controls

• Ensure Supply Chain activities comply with SRD policies, donor requirements, delegated authorities, segregation-of-duties principles, and applicable internal controls. 

• Maintain complete, accurate, and traceable Supply Chain documentation and support readiness for management, donor, audit, and Compliance review. 

• Identify and escalate significant procurement, supplier, inventory, ethical, compliance, and operational risks. 

• Coordinate corrective actions and improvements arising from Supply Chain reviews, findings, or identified control weaknesses. 

Systems, Reporting and Performance

• Support the effective use and continuous improvement of ERP and other Supply Chain information-management systems. 

• Maintain appropriate procurement and Supply Chain trackers and provide timely reports and analysis to management and relevant departments. 

• Monitor procurement timelines, supplier performance, operational risks, and Supply Chain performance and recommend improvements. 

Team Leadership and Coordination

• Provide functional and technical leadership to Supply Chain personnel and coordinate work priorities across relevant locations. 

• Support performance management, capacity development, coaching, and training of Supply Chain staff. 

• Promote accountability, teamwork, ethical conduct, and continuous improvement within the Supply Chain function. 

• Work closely with Programs, Finance, Compliance, MEAL, Administration, Technical Teams, and other relevant functions to ensure effective program support. 

Authority and Accountability

• The Supply Chain Coordinator is authorized to lead and coordinate Supply Chain activities within approved SRD policies, procedures, procurement thresholds, and delegated authority. The position may place a Supply Chain process on hold and escalate significant procedural, ethical, compliance, or control concerns.

• Procurement awards, financial approvals, contractual commitments, exceptions, and other decisions requiring higher authorization remain subject to SRD’s Delegation of Authority, applicable procedures, and donor requirements.

Safeguarding, PSEAH and Code of Conduct

• Perform all duties in accordance with SRD’s Code of Conduct, safeguarding, PSEAH, anti-fraud, conflict-of-interest, and related policies. 

• Immediately report safeguarding, PSEAH, fraud, corruption, procurement misconduct, or other serious concerns through the applicable SRD mechanisms. 

• Maintain confidentiality and protect sensitive organizational and commercial information. 

General Responsibilities

• Uphold SRD’s organizational values and humanitarian principles. 

• Perform duties in accordance with organizational policies and procedures. 

• Maintain professional, impartial, transparent, and ethical relationships with suppliers and stakeholders. 

• Undertake other reasonable duties consistent with the purpose and level of the position, as assigned by the direct supervisor.