Monitoring and ensuring a smooth running supply administration and the respect of the 
implemented supply procedures.
• Being responsible for the supply database and the correct filing and archiving of the supply 
documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, 
supervising the associated processes (recruitment, training/induction, briefing/debriefing, 
evaluation, potential detection, development and communication) 
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required 
reporting.
Context specific responsibilities:
• Stakeholder communicaiton: Maintain regular communication and coordination with supply 
and procurement stakeholders .
• Market assessments.
• Capacity building: Provide support to project teams by facilitating training sessions and 
coaching on supply chain procresses, tools, and compliance.
• Custom clearance and importation.
• Warehouse collaboration: Work closely with the warehouse team to align on delivery and 
dispatch schedules.
Please note that the responsibilities listed above are not exhaustive. The Job Description, which 
includes all responsibilities associated with this role, will be made available to and signed by the 
successful candidate(s) for the role.