The Procurement Officer is responsible for overseeing daily procurement operations in the field, ensuring that all purchases are made in a timely, cost-effective, and compliant manner in accordance with PIN procurement policies and donor regulations. The role includes managing tenders, supplier communication, market analysis, documentation, and supervising procurement team members. Duties and Responsibilities Procurement Receive logistics and program requests in the WMR system, consolidate them, and follow up on implementation. Review PRFs and requests from various departments, ensuring compliance with PIN procurement policies and guidelines. Prepare and send out quotation forms; collect and review quotations. Prepare bid evaluation reports and bid comparison tables; obtain necessary approvals from committee members. Manage the tender process: distribute RFQs to shortlisted suppliers, receive bids, and support evaluation committees. Support the Logistics Team Leader and field teams with specifications, market prices, and request preparation as needed. Order Management and Follow-up Ensure timely implementation of all approved requests and purchase orders. Maintain and regularly update the PRF/order follow-up tracker. Notify relevant departments of any potential delays or issues. Prepare Purchase Orders under framework agreements and submit them for approval. Follow up on orders through ELO and ensure all procurement functions are documented in the system. • Coordinate with the warehouse and program teams to ensure delivery and receipt of requested items. Supplier Management Participate in selecting and approving local suppliers as part of the pre-qualification process. Maintain and update the vendor database and log supplier performance and incidents. Monitor supplier performance and report any misconduct or contract violations. Maintain ongoing communication with suppliers regarding procurement implementation, quality assurance, and delivery. Market Analysis Conduct regular market surveys for frequently procured goods and services. Perform ad hoc market research upon request from the supervisor or program teams. Coordination and Communication • Coordinate daily with supervisors, procurement team leader, and team members under direct supervision. Communicate with program departments for clarifications on specifications, delays, or deliveries. Liaise with the finance department regarding payment processing and procurement document archiving. • Ensure effective communication with suppliers for all procurement-related matters.   Define individual tasks and responsibilities for team members and supervise their daily work. Monitor performance and identify training needs. Prepare work schedules for logistics team members across departments and facilities. Organize and lead team meetings; participate in recruitment as required. Represent the procurement team at relevant mission meetings and report on activities. Propose improvements to procurement practices and workflows where appropriate. Other Duties • Perform other tasks assigned by the Line Manager based on the mission’s needs, programs, and projects. • • Provide full or partial coverage for colleagues during their absence, as assigned by the Line Manager. Understand and adhere to the mission’s National Staff Handbook, PIN Code of Conduct, PIN Key Policies, and relevant guidelines.