Main Tasks:

GRANT MANAGEMENT AND COMPLIANCE

• Organizes and facilitates project kick-off, pre-closure and closure meetings to communicate key donor

obligations and requirements and provide essential information to relevant staff.

• Works with the support department to review donor contracts and sub-grant agreements sent by the principal

recipient and flags any potential issues of non-compliance with SI policies or any discrepancies with the approved

proposal before sending them to headquarters for review and signature.

• Disseminates tools and methodologies and shares best practices and advice to improve grant management

practices in country offices.

• Coordinates with relevant staff on contract amendment requests, budgets, scheduled reviews and/or payment

requests to be sent to donors.

• Serves as a point of contact for all questions regarding grant management and accountability to donors.

• Ensures compliance with donor procedures throughout the grant cycle and builds the capacity of existing and

new staff in internal accountability tools and donor procedures.

DRAFTING OF PROJECT PROPOSALS

• Coordinates interdepartmental exchanges during proposal writing, as well as the participation of potential

consortium partners.

• Organize green light/red light meetings and proposal launch meetings, drafts scoping emails to initiate the

development of key proposals, and ensures that relevant staff receive essential donor information, guidelines

and templates.

• Coordinate the development of the scoping note (internal SI process) and its submission to HQ for validation.

• Monitors the reverse schedule and key deadlines for drafting concept notes, proposals and reports.

• Works with program teams and other team members to improve the national team's capacity to develop

proposals.

• Responsible for compiling and consolidating concept notes and proposals.

• Responsible for submitting concept notes/proposals/amendment requests (especially if submission is via a

platform).PARTNERSHIP MANAGEMENT

• Works with the coordination team and headquarters (units in charge of donor accountability and internal audit)

to ensure that verification and due diligence processes for potential partners are carried out in accordance with

internal guidelines.

• Coordinates responses to due diligence exercises conducted by donors or principal recipients.

• Supports and enforces the application of the Partnership Implementation Framework and the revelant tools and

processes.

• Is responsible for drafting teaming agreement, sub-grant agreements with implementing partners when SI is the

lead partner and ensures that all contractual obligations of the donor are explicitly mentioned in the agreement.

• Ensures that project modifications and amendments to the grant agreements are properly reflected in the

partnership agreements.

• Together with the technical coordinator and headquarters, is responsible for reviewing the subcontracting

agreement sent by the lead recipient.

• Where applicable, and in close liaison with other departments, supports the definition of the partner capacity

building plan at the beginning of the project, and monitors the plan throughout the project cycle.

REPORTING

• Is directly responsible for coordinating the reporting process and ensures that interim and final reports (including

annexes) are compiled, consolidated and submitted.

• COMMUNICATION:

• Is directly responsible to monitor contractual obligations in terms of communication and visibility, to coordinate

with the field and coordination teams to collect the information needed to develop internal and external

communication materials, and supports the organization and supervision of external visits, particularly by

photographers or journalist.

FUNDING STRATEGY

• Assists the Grants and Partnerships Coordinator in developing a funding strategy for the country office and

contributes to the strategic development of the mission.

• Actively monitors and identifies funding opportunities from SI institutional donors, new institutional donors

and/or private donors based on the defined funding strategy, particularly when mandatory co-funding is

required.

• Analyses funding opportunities and their eligibility under SI's global and country office strategies and co-financing

requirements.

DONOR ENGAGEMENT

• Alongside the Grants and Partnerships Coordinator, contributes to the external representation of the

organization to donors and partners.

• Is responsible of the development of communication materials for donors and other external partners.

EXTERNAL AUDITS

• Monitors and communicates upcoming external audit deadlines and liaises with external audit services at

headquarters to coordinate the audit process.

INTERNAL AND EXTERNAL COORDINATION

• Participates in internal coordination meetings and external meetings when relevant or requested by

management.

• Promotes smooth communication between the field and the coordination team by ensuring that information is

exchanged in a timely manner.

MANAGEMENT

• Responsible for the proper implementation of HR policies and processes to ensure that the number of people

and the sum of knowledge required for the activities for which they are responsible are available:

• Analyses, quantifies and qualifies the human resource needs of their team.• Recruits and ensures the integration of the team for which they are responsible.

• Evaluates the performance of their team members.

• Trains and supports team members.

• Leads and communicates with their team.

INTERNAL CONTROL

• Is responsible for the compliance of the documents they produce.

FILING AND ARCHIVING

• Is responsible for filing and archiving the documents they produce in accordance with internal procedures.

• Ensure archiving of submitted reporting & proposal package documents (all versions) as well as any other

relevant document (including donors and partners communication) on APF and the Country Office SharePoint.

FIGHT AGAINST ABUSE

• Implements measures to mitigate the risk of abuse.

• Creates and actively collaborates in the establishment of a working environment that prevents inappropriate

behavior.

• Participates in communicating the existence of SI's ethical framework.

• Respects at all times the protection of information exchanged in the context of reporting and its processing.

PARTNERSHIPS

• Contribute to the verification of SI implementation partners.

• Contribute to the implementation of a plan to support and strengthen SI partners.

• Participate in monitoring the actions of partners in relation to their role and responsibilities.

CONTEXTUAL SPECIFICITIES: (Tailored to Syrian context)

• Is responsible for advising on compliance with donor procedures and regulations throughout the grant cycle and

lead the development of timely and high-quality reports, modification requests and other donor requests.

• Supports the Grants and Partnerships Coordinator in the development of concept notes and proposals, including

the interdepartmental exchanges during proposal writing, as well as the participation of potential consortium

partners.

• Supports and enforces the application of the Partnership Implementation Framework and the relevant tools and

processes.

• Ensures visibility requirement of institutional donors are respected and integrated across projects.