Key Responsibilities:

1. Implementation and Field Engagement

• Conduct field visits to monitor activities and collect feedback from beneficiaries and stakeholders.

• Supervise ERMD Assistants in daily implementation, providing clear assignments and field-level support.

• Ensure that Assistants understand activity objectives, tools, and quality expectations.

• In-depth knowledge of project, its objectives, targets and relevant activities

• Takes steps needed for activity delivery and ensures the filed team has the needed knowledge to carry out the implantation. 

• Conduct regular tracking of all activity progress and where needed, provides needed corrections and guidance to the implementing team

• Organize and facilitate field-level events and beneficiary engagement activities such as awareness sessions, networking days, or community consultations in line with the project plan. 

• Contribute in identifying risks and providing early input to risk analysis discussions.

• Deliver or support the delivery of training sessions to beneficiaries on relevant topics such as business development or life skills, using participatory and context-appropriate methods.

• Maintain regular contact with beneficiaries, conduct follow-up visits, and provide coaching and support as needed.

2. Data and Documentation

• Participate in village profiling, registration, market assessments, and beneficiary selection processes.

• Ensure timely and accurate data entry, archiving, and proper documentation of field activities (attendance sheets, distribution records, feedback logs, etc.).

• Maintain and update beneficiary databases as required.

• Support the MEAL and program teams with learning inputs and documentation of field observations and improvements.

• Apply program tools and templates consistently and contribute to updating SOPs and documentation standards.

3. Finance and Procurement Support

• Prepare internal and external purchase requests for field-level needs in coordination with the relevant department.

• Follow up on procurement processes, ensuring that field-level items are received on time and according to specifications.

• Participate in the development and use of BoQs for activities, especially in relation to inputs or services needed for implementation.

• Submit and follow up on weekly money requests and ensure all relevant documentation is completed and archived properly.

• Contribute to the organization of meetings with Local Councils and ensure MoUs and protocols are understood and followed.

4. Coordination and Reporting

• Attend team meetings, contribute to weekly planning, and share field updates with the Team Leader.

• Prepare weekly schedules and assign implementation responsibilities to Assistants under the supervision of the Team Leader.

• Provide on-the-job coaching and mentorship to Assistants to support their professional growth.

• Report complaints, security developments, and implementation challenges in a timely manner.

• Contribute to the preparation of weekly and monthly activity reports.

• Participate in coordination with local stakeholders and cluster actors as assigned and ensure MoUs and protocols are understood and followed.

5. Other Tasks

• Maintains friendly, respectful and equitable team environment

• Support capacity-building activities for team members and beneficiaries and contribute to technical guidance when appropriate.

• Participate in regular review meetings and contribute to lessons learned and good practice documentation.

• Adhere to PIN Code of Conduct, policies, and security procedures.

• Ensure activities comply with PIN’s standards and donor requirements.

• Fulfill other duties as requested by the line manager in line with program needs.