Job code: VI-HR-REC 2842
Workplace: National (Damascus)
Last date for receiving applications: 19.01.2026
Job Purpose
Purpose of the Position:
We are looking for a motivated candidate to provide the required support to the CEO, board and senior management team, managing office operations.
The executive assistant’s responsibilities include calendar management, meetings arrangement, and travel arrangements. The candidate should have great time management skills and well organized.
The position will report directly to our Programs Quality Director and our CEO and will work closely with the program team.
Female candidates are encouraged to apply.
- Act as a point of contact among senior managers, team members, and partners.
- Manage CEO and SMT calendars and setup meetings.
- Manage travels process and prepare required documents
- Ensure keeping proper office inventory
- Take minutes during meetings.
- Organize the filling system.
- Assist the CEO and SMT in administrative tasks including, collecting information in precreation for meetings, maintain an updated contact list.
- Provide required formatting and translation for documents.
- Collect required information from the team and other identified resources.
Others:
- Commitment to the path and values of the Violet (Faith in youth and volunteers, Integrity, and honesty, sacrifice and altruism, teamwork and team spirit, innovation and creativity, elegance handling and beneficiary dignity, responsiveness and initiative).
- Respect and apply all the PSEA and child protection principles, and show high commitment to report any PSEA & CP action.…etc.
- Commitment to implementing policies by taking them into account when planning and designing activities, as well as when receiving complaints or noticing issues related to this matter, and fulfilling their obligation to report them directly through designated channels or directly to senior management. Raising awareness among designated staff about the child protection policy and the protection from sexual exploitation and abuse, as well as the reporting mechanisms and how to handle them.
Note: the above-mentioned key responsibilities / accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department’s organizational chart.
Essential:
- University degree in Business Administration, Political Science, Development studies or similar
- Experience in program management or coordination
- Fluent level of Arabic, English .
- Strong communication skills
Desirable:
- experience working in Turkish civil society, humanitarian organizations or similar Strong networks within the Syrian civil society
- Arabic language skills are an asset, but not mandatory
- Project management skills
Core & Managerial Competencies &Technical
Core Competencies:
- Communication
- Planning and Organizing
- Commitment to Continuous Learning
- Stakeholders Orientation
- Accountability
- Technological Awareness
Technical Competencies:
- Strong understanding of the humanitarian–development–peace nexus, with practical experience in integrated, area-based, and recovery-oriented programming.
- In-depth knowledge of project cycle management, donor regulations, and compliance requirements.
- Excellent analytical, writing, and reporting skills in English; Arabic proficiency is a strong asset.
Child Protection Policy
Child abuse is unacceptable to Violet, which recognizes its responsibility to protect children from harm in all areas of its work. Violet is committed to ensuring a child-safe environment and is applying a zero-tolerance approach toward any kind of child abuse and exploitation.
Discrimination, Abuse, and Harassment Policy
Violet expressly prohibits and will not tolerate any form of discrimination, abuse, or harassment (sexual or otherwise), based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Violet employees and related personnel must under no circumstances participate in any form of discrimination, harassment, or abuse (physical, sexual, or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Violet.
Interested candidates, please attach a CV in English (in a separate file of no more than two A4 page) describing how your skills and experience match the requirements of this post.
Applications in languages other than English will not be reviewed:
https://forms.gle/NxjF95fGgnsXm5wP7
Only short-listed candidates will be contacted. We aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.