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Requisition ID 13394
Overall Role:
Under the direct supervision of the Operations Expert, the Operations Officer – Payment Verification is primarily responsible for verifying payments and supporting procurement and logistics activities as assigned. The role ensures compliance with WHH policies and procedures while contributing to effective and timely operations support.
1. Payment Verification (Primary Role):
Verify that all payment requests are complete and compliant with WHH procedures.
Cross-check supporting documentation including quotations, contracts, delivery notes, and invoices before submission to finance.
Ensure that all supplier payments are processed in a timely and accurate manner.
Maintain accurate and up-to-date payment tracking and filing systems.
Liaise with finance and procurement units to resolve discrepancies or incomplete documentation.
Support the SPR (Supply Purchase Request) tracker with payment-related updates and ensure data accuracy.
2. Procurement Support:
Assist in implementing local procurements in accordance with WHH procedures and donor regulations.
Support the identification and vetting of suppliers and maintain an updated Approved Supplier List (ASL).
Assist in preparing requests for quotations (RFQs), analyzing bids, and documenting procurement decisions.
Ensure proper documentation and archiving of procurement files.
Monitor procurement timelines and coordinate with project staff on commodity and service needs.
Attend market assessments and contribute to procurement planning.
3. Logistics & Asset Management:
Support logistics functions including warehouse management, fleet coordination, and inventory control.
Assist in asset tagging, assignment, and tracking in accordance with asset management policies.
Support the preparation of Goods Received Notes (GRNs), waybills, and distribution documentation.
Assist in the organization of physical inventory counts and reconciliation processes.
Provide logistical support for meetings, workshops, travel arrangements, and visitor logistics.
4. Administrative and Coordination Duties:
Maintain proper filing and record-keeping for audit and operational purposes.
Support the preparation of weekly, monthly, and quarterly operations reports.
Supervise and coordinate with support staff such as drivers, cleaners, and receptionists as assigned.
Attend coordination meetings and communicate operational updates to relevant departments.
Qualifications & Requirements:
Nationality: Position open to Syrian nationals only.
Education: University degree or college diploma in Business Administration, Logistics, Finance, or related field.
Experience: Minimum 3 years of relevant experience in payment verification, procurement, or logistics; experience in NGO/humanitarian context is preferred.
Skills:
Strong knowledge of procurement and logistics procedures.
Excellent organizational and documentation skills.
Strong computer skills, especially in MS Excel and Word.
Ability to work independently and meet tight deadlines.
Good interpersonal skills and ability to coordinate with cross-functional teams.
Languages: Proficiency in Arabic and English (written and spoken) is required.
Confidentiality:
The Operations Officer – Payment Verification is obliged to maintain confidentiality regarding all information obtained in the course of work during and after employment with Welthungerhilfe.
Our offer
We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees/consultants and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition,
WHH receives funds from its donors for projects. If necessary funds are secured the duration of the announced post may be extended. If project funding is not secured the activities will stop completely and the employment/consultancy contract shall be terminated.
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Please send your application/CV in ENGLISH LANGUAGE via our online recruiting system by June 11, 2025. Arabic CVs will not be considered. Only short-listed candidates will be contacted.
Please read the privacy notice.
WHH JOB CANDIDATE PRIVACY NOTICE
This Privacy Notice was drafted by Deutsche Welthungerhilfe e.V. Turkey Representation Office (“WHH Turkey”) as data controller in accordance with Article 10 of the Turkish Law No 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Principles and Procedures in Conforming with the Obligation to Inform.
On the legal bases referred to in Article 5, “the processing activity is necessary for establishment, use or protection of a right” and “the processing is necessary for the conclusion or fulfilment of a contract”, WHH Turkey shall process your name-surname, e-mail address, mobile phone no, references and CV/résumé personal data for carrying out selection and placement processes for job candidates, and transfer them to third party suppliers through your applications to published WHH Turkey job ads via employment agencies or sending your CV/résumé to WHH Turkey directly by wholly or partly automatic means. Additionally, WHH Turkey is going to get in touch with your references assuming that all obligatory information is given, and consents are obtained by your side about sharing their personal data with WHH Turkey.
You may submit your requests to WHH Turkey under Article 11 of the Law concerning the rights of the data subject in accordance with the Communiqué on the Procedures and Principles of Application to a Data Controller.
*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.