HR management for national staff
• Supervise all recruitment processes and integration and induction of all new employees 
• Keep informed of all bills and changes associated with employment law, employment in 
general, and staff training. 
• Improve staff working conditions in close collaboration with the administrative coordinator
• Collect the necessary information for monitoring changes in the cost of living.
• Supervise the monthly payroll and verify the base’s salary databases and payroll processing 
(Balzac XX)
• Check the update at base level of the HR linked information through Homère software
• Supervise the update of all HR-related documents at mission level and filing at coordination 
level
• Monitor adhesion to national HR policy at mission level
• Update staff records and follow up HR deadlines
• Consolidate and update the mission organization chart 
• Supervise annual performance review deadlines, contract dates…
• Participate in creating an annual mission training plan, supervise its implementation and 
measure its impact
• Participate in the review of the mission HR policy
• Check that job descriptions fit the standard job matrix and ensure that the recruitment process 
is respected Team management
• Define the needs of administrative personnel at his/her base, and recruit according to the resources 
allocated
• Train, support and evaluate the administrative team at his/her assignment base
• Plan and direct the activities of the administrative team
• Lead meetings for the administrative team
Cash-flow/bookkeeping:
• Manage his/her base's cashflow and ensure that banks and cash boxes are well supplied
• Manage transfers and monitor the security of funds
• Formulate cash-flow forecasts with the logistics officer and the program managers
• Supervise the upkeep and security of safes and cash-boxes
• Validate all disbursements and commitments of expenditure, in compliance with Solidarités
International procedures
• Supervise account keeping at his/her base, monitor cash balances
• Monitor bank books for his/her base and keep the safe
• Prepare and supervise the monthly closing, review and integration of the accounting for his/her 
base
• Verify the accounting files before they are sent to coordination.
Budgetary / financial monitoring:
• Update allocation boards for his/her base
• Update and analyse budget follow up in conjunction with logistic and program teams
• Make connections between budgetary consumption and activity progress
• Propose solutions if necessary
• Monitor functioning costs at his/her assignment base
• Oversee adherence to donor administrative procedures
• Aid the administrative coordinator in formulating financial reports and carrying out audits
• Assist in formulating budgets for new projects
Administrative management of the mission
• Verify and validate all contracts drafted at the base
• Assist in selecting Solidarités International premises
• Ensure administrative monitoring of insurance locations, claims and contracts
Reporting/communication:
• Establish and maintain relationships with local and regional administrative authorities, monitor 
regulations in force
• Take part in meetings relating to administrative aspects, represent Solidarités International on 
request and/or by order 
• Supervise the sending of administrative files to the coordination
Ensure administrative and financial reports are made to the coordination according to the Solidarités
administrative calendar