Key relationships:

Medical Education Projects Section, Signature Projects Section, Syria Project Sections, Syria Office, Admin Section, Legal and Liaison Section, Project Finance Section, Supply Chain Section, Site Managers, HQ Program Department, and Medical Missions Committee.

Main tasks and responsibilities:

• Collect all the information and forms from volunteers (passports, travel itineraries, reservations) and give them the logistical advice if needed

• Coordinate with the admin section regarding the volunteers’ movement, traveling, and accommodation to ensure smooth arrival and stay.

• Coordinate with the legal and liaison sections for the extraction crossing permission to Syria

• Preparing the activities and training plans and sharing them with the related sections/departments and volunteers.

• Coordinate creation of all related promotional material for training and medical missions with the assistance of the media section for promotion members, volunteers, and SAMS personnel.

• Create online technical groups for every specialty, consisting of mission doctors and the SAMS-related medical personnel inside Syria, and these groups can serve as a platform for collaboration. knowledge sharing, and support.

• Arrange with the representatives of medical students and residents the lists for training and lectures.

• Prepare and submit purchase orders for medical supplies and logistic services that are essential to missions.

• Communicate all follow-ups and updates regarding the missions with the mission committee members, volunteers, and the related program team.

• Share information with SAMS’s MEAL section for gathering data and information about the missions and with the media for posting on SAMS webpages.

• Writing and submitting the final report of each mission to the direct manager and other stakeholders.

• Conduct the monthly reports for the medical mission section to provide an overview of activity progress and any issues that need attention.

  Office culture

• Promote and model a positive, professional, and respectful office culture.

• Initiate team-building initiatives.

• Ensure an effective and positive transition for existing employees.

• Ensure effective internal communications.