Reporting to the Supply Chain-Logistics Manager, the Logistics Officer is responsible for the efficient coordination and management of logistics responsibilities in Damascus . As part of the Supply Chain team, they must be able to undertake efficiently and effectively the logistics roles, whilst ensuring best practices and maintaining audit-compliant records.
Warehousing/Assets Management:
- Understand, implement and / or maintain standard IRC inventory management policies and procedures.
- Hold a meeting with the Supply Chain team in Damascus to reconcile the Asset Register to make sure that information is correct, and nothing is missing.
- Conduct routine inventory inspection and submit report to the Logistics Manager in a timely manner.
- Conduct monthly stock reconciliation, making sure that bin card balances, ledger balances, and physical balances are matched.
Transportation / Fleet
- Manage fleet in Damascus office by implementing the IRC standard vehicle policies and procedures, with particular attention to safety and security issues; ensure vehicle inspections for safe working order are done on a weekly/monthly basis.
- Manage, evaluate, and monitor drivers.
- Coordinate with program teams to submit a staff movement plan enabling the fleet unit to schedule vehicles for planned activities.
- Prepare the weekly movement plans for all staff in a proper, efficient, and effective way.
- Ensures the drivers are aware of their movements and plans.
- Ensure that log sheet record for all rented vehicles is filed in sequential order to produce auditors when required.
- Maintain a complete record of drivers’ leaves and overtime according to the vehicle policy.
- Ensure vehicles are well maintained, hygiene, fully equipped with tools and full official documentation are valid and available.
- Collect all fleet-related information (Logbooks, fuel, accidents, etc..) and provide it to the Logistics manager for report compilation .
- Arrange for airport transfer for all IRC staff and visitors.
- Arrange and coordinate all IRC Staff and visitors movements from Lebanon, Amman and region.
- Manage the vehicle pool by assigning vehicles for individual requests within Damascus and inter-field travel, draft weekly/ daily movement schedules
- Support Expats with ticket requests and arranging airport arrival and departure.
- Collaborate closely with the Liaison Manager to facilitate timely and compliant visa issuance and residency processes for international staff and visitors.
- Ensure accurate documentation, application submission, and follow-up with relevant Syrian authorities to support staff mobility and legal residency requirements.
- Maintain effective communication with expats regarding timelines, documentation needs, and procedural updates
Asset:
- Every quarter support the Asset Officer to prepare a list of assets bought during the last quarter in Damascus andrequest financial report for asset codes to reconcile and ensure the assets were purchased under the grant code in the assetrecords
- Update any identified need for recoding of assets T1. Shall a need for recoding is identified.
- Coordinate with finance and grants team to ensure proper recoding is documented and the “5 SYR DAM Asset
List” is updated accordingly.
- Ensure that assets, property, including ICT equipment, furniture, and office equipment are tracked, and employed for legitimate purposes only.
- Develop and maintain Asset Registers, including acquisitions, maintenance management, and transfers.
- Manage secure storage of unassigned assets in Damascus
- supporting the Asset Officer in executing and monitoring the implementation of the asset acquisition, maintenance, and disposal plans
- Advise the Asset Officer/Supply Chain Manager of asset-specific issues or improvements
- Monitor and record the transfer of assigned equipment between
- support Asset Officer to have Weekly inventory checks or otherwise directed
- In charge of doing fiscal year count and end of grant inventory for assets with coordination of Asset officer
- Ensure all assets are tagged
- Track all junked/sold equipment through end-of-life cycle
- Work with Asset Officer on Track and record locations of all inventoried assets to the greatest extent possible
- Assist with the Transportation Officer for moving organization assets where needed
- Keep a clear follow-up and clear flow of documentation related to Asset Equipment
- Any other duties as required delegated by Asset Officer and Supply Chain Manager
- Education: At least a complete bachelor’s degree or equivalence experience in logistics.
- At least 4 years of dynamically responsible professional experience in logistics with INGOs.
Work Experience:
- Previous experience in an emergency or conflict-afflicted setting is required.
- Previous experience with IRC is an added advantage
Demonstrated Skills and Competencies:
- Highly organized, results-driven, detail-oriented, and proactive
- Strong team player with excellent communication skills
- Proficient in word processing, spreadsheets, databases, and general IT tools
- Demonstrates leadership qualities and a willingness to take initiative
- Open to receiving constructive feedback
- Strong sense of personal integrity and ethical conduct
- Process- and policy-oriented mindset
- Keen attention to detail
- Ability to manage multiple tasks effectively
- Capable of working independently with minimal supervision
- Trustworthy, reliable, open, and responsive to queries
- Strong problem-solving abilities
Language/Travel:
- Basic knowledge of English and Fluency in Arabic speaking/writing is required.
- Travel: Travel: 50 % to field sites when requested as well as attending workshops and meetings.
Key Working Relationships:
Position Reports to: Logistics Manager
Position directly supervises: N/A
Indirect Reporting: N/A
Key Internal Contacts: Supply Chain, Operations and Program sectors
Key External Contacts: Service providers, supply chain focal points in other organizations, and local authorities
Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.
Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the country where this position is based and are currently residing outside of your home country, you may be eligible for an attractive relocation package. Eligibility is determined based on IRC's operational needs and specific role requirements. IRC strives to attract, motivate, and retain qualified national staff in our programs.
Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.
Interested and qualified candidates are invited to submit their updated CV through the application link here provided in this announcement no later than 15th February 2026. Females are highly encouraged to apply.
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